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Patient Coordinator (Client Experience + Retail)

West Des Moines (Primary) & Grimes, IA

Part-Time / Full-Time | 25–40 Hours/Week

Elevate Wellness. Inspire Confidence. Transform Lives.

We are seeking a Patient Coordinator who is client-focused, organized, and sales-minded. This is not just a front desk role—you will help guide clients through their wellness journey while supporting provider recommendations and delivering a high-end, personalized experience.

Key Responsibilities:

• Welcome and check in clients, manage scheduling, and ensure a seamless visit
• Provide initial guidance and education on services, memberships, and retail products
• Support the consultation process by understanding client goals and aligning them with appropriate services
• Reinforce provider recommendations and assist clients in selecting services and products
• Follow up with leads and clients to drive retention and rebooking
• Process payments, manage memberships, and track performance metrics
• Support promotions, events, and light social media efforts
• Support nursing staff as needed and follow all medical and safety requirements

What We’re Looking For:

• Experience in medspa, aesthetics, retail, hospitality, or sales
• Strong communication and relationship-building skills
• Sales-oriented mindset with confidence recommending services and products within scope
• Organized, tech-savvy, and able to multitask
• Availability for at least 2 Saturdays per month
• Ability to work in West Des Moines primarily, with support in Grimes as needed

Schedule & Pay:

• 25–40 hours/week (3 weekdays + rotating Saturdays)
• Hourly (DOE) + tips, commissions, and bonuses
• Full-time potential

Benefits (Full-time only):

• Health, dental, and vision insurance
• Paid time off
• Flexible schedule
• Employee discounts
  

Apply today to join a growing, high-energy team focused on results, relationships, and exceptional client care.

The Nurse Practitioner Manager is responsible for overseeing the administrative and business operations aspects of our practice. In this role, the NP Manager acts as both a people leader and individual contributor, responsible for the leadership, direction, and oversight of the nurse practitioners reporting directly to them. This is a people-first, education-forward role that requires strong clinical credibility combined with exceptional organizational and technology skills. The NP Manager develops collaborative relationships with operational and clinical partners to support system initiatives and maintains a clinical practice within this leadership role.

Who Thrives Here

This role is a strong fit if you are a clinician who loves developing other clinicians, can hold a high bar without being rigid, and understand that strong people management and strong clinical standards are not in conflict. You are energized by building structure, invested in the growth of your team, and ready to lead in an environment that is evolving quickly. You are highly tech-savvy with advanced organizational skills and comfort managing complex scheduling, data analytics platforms, and remote team operations.

This role is not the right fit if you are looking for a primarily patient-facing role, seeking involvement in business or financial decisions, or not yet ready to invest the majority of your time in coaching, developing, and managing others.

Job Title: Nurse Practitioner Manager

Location: Remote

Department: PLLC / Medical Operations

Reports to: Medical Director

Job Type: Full-Time, Exempt

Salary Range: $130,000 - $145,000

Key Responsibilities

People Leadership & Team Development

• Directly manage a team of remote Nurse Practitioners across multiple locations and states
• Hire, train, and monitor clinical staff to ensure high performance and professional growth
• Conduct regular 1:1s, staff meetings, mentorship sessions, and annual performance reviews
• Lead NP onboarding, ramp, and ongoing professional development programs
• Serve as the first point of escalation for provider concerns, scheduling conflicts, and performance issues
• Provide growth opportunities and projects for team members to advance their careers
• Surface team feedback, patterns, and risks to Executive Leadership with clear recommendations
• Foster a culture of accountability, psychological safety, and clinical excellence
• Maintain open lines of communication within team

Clinical Education & Training

• Design, develop, and deliver clinical education content including onboarding curriculum, protocol training, and continuing education
• Build and maintain a structured, evidence-based education library that is state-specific and regularly updated
• Partner with the Medical Director and clinical governance team to ensure all materials reflect current standards and regulatory requirements
• Lead competency validation and skills assessment processes for the NP team
• Drive consistency in care delivery through structured training and standardized clinical education

Scheduling & Operations Management

• Release monthly provider schedules 30-60 days in advance, ensuring adequate coverage across all states
• Supervise daily practice operations including patient scheduling, load leveling, and overflow management
• Monitor multi-state licensure status of NPs and ensure timely renewals
• Stay within budgeted allocations for team and manage resource planning
• Be available to conduct telehealth visits as needed to support patient and provider coverage

Clinical Consultation & Support

• Serve as a consultative resource for NPs navigating complex patient cases, clinical questions, or scope of practice concerns
• Support the rollout of new service lines, protocols, or procedures through structured education and hands-on guidance

Compliance, Quality Assurance & Data Analytics

• Ensure policies and best practices are up to industry standards and regulations
• Monitor NP licensure, credentialing, and compliance requirements
• Partner with operations and legal teams to ensure provider practices align with state-specific telehealth and scope of practice regulations
• Conduct surveillance of clinical prescriptions sent to ensure appropriate prescribing practices
• Utilize business data analytics to monitor performance metrics, identify trends, and drive improvement
• Partner with auditors as necessary to assure compliance

Qualifications

Education

• Master's Degree in Nursing (MSN required)

Certifications/Licenses

• APRN - Advanced Practice Registered Nurse License
• Active, unrestricted NP license in 10 or more states
• Certification as a Nurse Practitioner by nationally-accredited certifying board
• Current credentials to practice in accordance with organizational policies

Experience

• Minimum 3 years of direct people management experience in a clinical or healthcare setting
• At least 5 years of related clinical experience in acute care or telehealth setting
• At least 3 years of experience as an advanced practice provider with the majority of that time spent in clinical practice
• Demonstrated experience developing or delivering clinical education, training programs, or consultation frameworks

Skills & Abilities

• Strong organizational skills with a focus on developing leadership skills and managing professionals
• Strong knowledge of NP scope of practice, telehealth regulations, and multi-state licensing requirements
• Excellent written and verbal communication skills
• Highly tech-savvy with proficiency in EHR platforms (AdvancedMD or similar), scheduling systems, data analytics tools, and remote collaboration platforms
• Advanced proficiency with technology including video conferencing, cloud-based systems, and business intelligence tools
• Highly adaptive and able to operate effectively in a fast-paced, evolving organization
• Strong analytical skills with ability to interpret data and drive performance improvements
• Must be available and willing to conduct telehealth visits as needed to support patient and provider coverage

Preferred Qualifications

• Experience managing remote or distributed clinical teams
• Background in wellness, peptides, weight management, or integrative medicine
• Familiarity with AdvancedMD or similar EHR platforms
• Experience working within a PLLC or franchise model

What Success Looks Like

In your first 90 days, you will have built trust with your NP team, established a consistent 1:1 cadence, and developed a clear picture of education gaps and development needs. Within six months, you will have elevated the quality and consistency of clinical education across the team and become a reliable bridge between providers and leadership. Within a year, your team will be performing at a higher level, your education infrastructure will be structured and scalable, and you will have meaningfully contributed to a stronger clinical operations function.

About Us

With over 200 studios across 40 states, we deliver innovative, science-backed therapies that empower our clients to look and feel their best. By joining us, you're part of a movement dedicated to expanding the limits of personal potential and performance to help people do more of what they love.

Why Join Us?

• Pioneering Wellness: Be part of an industry-leading company at the forefront of wellness innovation
• Impactful Work: Your contributions will directly influence the quality of care and service our clients receive, making a tangible difference every day
• Innovation and Collaboration: Work in a dynamic environment where you'll collaborate across multiple departments, contributing to a comprehensive wellness strategy
• Commitment to Employee Wellness: Enjoy complimentary access to our cutting-edge therapies
• Growth and Development: Access opportunities to develop your skills, advance your career, and help shape the future of wellness

Benefits

• Competitive salary ($130,000 - $145,000) and annual performance bonus
• Comprehensive insurance benefits effective within 30 days
• 401(k) with up to 4% company match
• Monthly fitness reimbursement
• Flexible PTO
• Complimentary and discounted therapies in-studio and in-office
  

Are you an experienced professional looking to join a company that will appreciate your talent and hard work? We are seeking a highly professional, personable and Advanced Aesthetic Provider that can offer personalized laser and injectable services to join our dynamic team.

Our Company

We are a luxury medical spa located in the Linwood, NJ area. We offer personalized and comprehensive services for our patients. Common treatment plans include acne, anti-aging, skin rejuvenation, skin resurfacing, hair restoration and weight loss. Our philosophy rests on science, natural beauty and using a multidisciplinary approach.

Overview

Our Advanced Aesthetic Provider can offer personalized aesthetic treatments including but not limited to aesthetic lasers (ablative and non-ablative), neurotoxins, dermal fillers, biostimulators and weight management. They consult with patients in detail regarding various aesthetic options to achieve their desired outcomes and assess the patients before and after results.

Key Roles and Responsibilities:

• Maintain professional, friendly client relationships.
• Perform all aspects of patient care applicable to cosmetic medicine as allowable by law.
• Be familiar will all retail products sold at the medspa as to promote effective home care.
• Perform thorough aesthetic consultations and assessments to ensure their suitability for non-surgical treatments.
• Conduct follow-up calls and e-mails
• Strong team player
• Additional responsibilities as assigned

Requirements:

• Current / Active RN/NP/PA/MD/DO License in good standing in the state of practice
• 4+ years of experience as an aesthetic provider in injectables
• 2+ years of experience working with lasers (ie Sciton lasers) is preferred
• Demonstrated experience and success working with neurotoxins, HA fillers, biostimulators and natural fillers.
• Proven business-growth experience as evidenced by a lasting client-base with high- percentage retention.
• A team player with excellent communication and interpersonal skills
• Outstanding time management skills and ability to work in a fast-paced environment
• Highly motivated, self-starting professional
• Basic computer skills needed / Familiarity using EMR systems
• Outstanding organizational and multi-tasking skills
  

Job Type: Full-time or Part-time / Monday through Saturday shifts available

Base compensation is competitive and commensurate with qualifications & experience but flexible for the right individual! If you feel you meet the requirements above and can be our new Aesthetic Injector and Wellness provider, we encourage you to apply today!

Supplemental pay types: Commission / productivity bonuses

Benefits:

• Medical, Dental, Vision (for full-time employees)
• 401K
• Paid time off
• Employee discounts
  

No phone calls please. Please submit your resume for consideration. Thank you!

Work Location: In person

Must be able to legally work in the US / Sponsorship not offered

A provider-owned, luxury medspa in prime downtown Austin is seeking an experienced Aesthetic Injector to join a small, collaborative team. This modern, upscale practice specializes in natural, refined results with personalized treatment plans and a warm, consultative client experience.

Why This Role Stands Out

• Autonomy & Flexibility: Shape your schedule, patient flow, and service menu. Full or part-time, no weekends or late nights.
• Above-Market Compensation: Competitive pay with strong earning potential and marketing support.
• Injector-Centered Culture: Clinical independence and input on practice growth.
• Prime Location & Upscale Clientele: Downtown 78701, surrounded by professionals and high-rises.
• Top-Notch Tools: Access to neuromodulators, dermal fillers, Sculptra, GLP-1s, and more.

Perks

• Flexible scheduling
• CEU support
• Employee perks
• Opportunity to practice in a boutique, high-touch environment
• Full or part-time, no weekends or late nights.

This role is ideal for an injector who wants autonomy, fantastic earning potential, and a boutique practice experience without the risk of ownership.

We are a premier destination for luxury medical aesthetics, located in the vibrant heart of Costa Mesa, CA, on 17th Street, surrounded by popular restaurants, shopping destinations, and entertainment spots. We invite our clients to embark on a personalized self-care journey featuring advanced treatments such as dermal fillers, tox, skin rejuvenation, and vitamin therapy. Designed to provide a serene and transformative experience, offering a blend of medical expertise and a relaxing spa environment. With Advanced Education being at the forefront of everything we do, come invest in yourself and enjoy everything Southern California has to offer, including its stunning nearby beaches.

Role Description

This is a full-time, on-site role located in Costa Mesa, CA. The position involves providing exceptional service to clients, performing medical aesthetic treatments, and maintaining a professional and welcoming environment. Responsibilities include administering procedures aligned with client goals, managing client consultations, documenting treatment plans, and collaborating with the team to deliver the highest quality care. The role may also involve staying updated on industry trends and implementing best practices to enhance client experiences.

Qualifications

• 5+ years of Aesthetic Medicine experience
• Experience in medical aesthetics, including dermal fillers, toxins, and skin rejuvenation treatments.
• Overseeing and trainings for other clinical providers and reporting directly to our Founder and Medical Director.
• Growth in leading multiple locations.
• Strong interpersonal and client relationship-building skills with the ability to provide personalized care.
• Excellent attention to detail, communication, and organizational skills.
• Knowledge of safety standards, regulatory compliance, and documentation procedures in healthcare or spa industries.
• Relevant certifications or licenses in aesthetics or medical esthetics (e.g., RN, NP, PA, or licensed esthetician).
• Passion for self-care, wellness, and delivering exceptional client experiences.
• Familiarity with industry trends and best practices in medical aesthetics and skincare is a plus.

~24 Hours Per Week To Start | Pathway to Full-Time with Benefits | Immediate Start

We have been thriving for 4 years and we are continuing to grow! We are looking for the right Nurse Practitioner to grow with us. This is a part-time position (~24 hours per week to start) with a clear pathway to full-time status and benefits. We are intentionally seeking someone who is looking for a long-term professional home — not just their next position. We are a small, close-knit, high-standard team that values professionalism, positivity, and patient-centered care. The right candidate will feel aligned not only with our clinical vision, but also with our culture.

About the Role

This position blends comprehensive wellness medicine with aesthetic services. You will take ownership of our expanding wellness program while either bringing aesthetic experience — or developing it with our support. We are happy to train the right provider in aesthetics. What matters most to us is clinical integrity, strong communication skills, and a genuine desire to build something meaningful over time.

Wellness Responsibilities

• GLP-1 prescribing and medical weight management
• Hormone Replacement Therapy (including pellet placement and alternative methods)
• Comprehensive lab ordering, interpretation, and individualized treatment planning
• Supplement direction and protocol development
• Ongoing patient monitoring and follow-up care

We are passionate about helping patients feel better from the inside out and are looking for a provider who shares that mindset.

Aesthetic Responsibilities

• Thorough consultations and treatment planning
• Injectables (neuromodulators, fillers, biostimulators)
• Laser treatments and energy-based devices
• Sclerotherapy
• Microneedling / RF microneedling
• Chemical peels
• Ultherapy
• Additional devices as we continue to grow

Aesthetic experience is preferred but not required.We are willing to invest in training for the right candidate who is committed to growing in this field long-term.

Clinical & Compliance Expectations

• Perform Good Faith Exams
• Maintain accurate, compliant documentation
• Uphold high safety and ethical standards
• Collaborate with our team to continually elevate patient experience

Qualifications

• Active and unrestricted Nurse Practitioner license
• Active DEA license
• Prescriptive authority (including GLP-1 medications)
• Strong clinical foundation and sound judgment
• Flexible availability, including occasional late afternoons/early evenings
  

Who Will Thrive Here

The ideal candidate:

• Is looking for a long-term role within a growing practice
• Values being part of a supportive, team-oriented environment
• Brings professionalism while also enjoying a positive, energetic workplace
• Takes initiative and ownership of patient outcomes
• Is excited about contributing to and growing with a small, collaborative team
  

We work hard, hold high standards, and genuinely enjoy what we do. We are looking for someone who sees themselves becoming an integral part of our team for years to come — someone who wants to plant roots, grow, and build alongside us.

Growth & Opportunity

• Competitive hourly compensation (based on experience)
• Performance incentives
• Clear transition plan to full-time status with benefits
• Continuing education and aesthetic training opportunities
• Long-term growth within an expanding practice
  

If you are looking for a place where you can build your career, expand your skillset, and become part of a supportive and professional team, we would love to connect.

Benefits:

• Employee discounts
• License costs Reimbursements
• Education/Training Reimbursements
• Full-time employees: Medical, Vision, and Dental Insurance

We are seeking a professional, polished, and detail-oriented Receptionist/Administrative Assistant to join our medical aesthetic practice. This role is essential in creating a welcoming, luxurious experience for every client while ensuring smooth day-to-day operations. The ideal candidate is professional, adaptable, confident in learning services and products offered, and comfortable guiding clients toward treatments and packages that best fit their needs.

Responsibilities

• Greet clients and and create a welcoming, luxury first impression
• Manage front desk operations including answering phones, recalls, contacting new patient leads, booking appointments, and routing clinical inquiries appropriately
• Schedule appointments, manage provider calendars, and ensure efficient patient flow throughout the day
• Maintain a clean, organized, and compliant reception area
• Complete accurate data entry, patient intake forms, consents, and treatment documentation
• Demonstrate excellent phone etiquette and HIPAA-aware communication
• Support administrative tasks including records management, mail, packages, and light inventory coordination
• Learn all medical aesthetic services, treatment plans, products, and packages; confidently educate patients and assist with treatment recommendations
• Handle front desk duties including check-in/check-out procedures and client inquiries
• Provide excellent customer support by addressing client needs promptly and professionally
• Support other team members with personal assistant tasks or project coordination as needed

Requirements

• Proven experience in office management, clerical work, or administrative support within a medical or wellness setting preferred
• Comfortable learning medical aesthetic treatments and guiding patients toward appropriate services or packages
• Strong time management skills with the ability to multitask in a clinical, fast-paced environment
• Proficient computer skills, including scheduling systems and office applications
• Excellent communication skills with a professional, clinical demeanor
• High attention to detail with accurate documentation and data entry
• Proactive, adaptable attitude with a strong commitment to patient care and growth
• Must demonstrate excellent customer service skills with a friendly demeanor and professional appearance

Benefits:

• 401(k)
• 401(k) matching
• Employee discount
• Paid time off

Aesthetic Injector (RN / PA / NP)

East Cobb & Main Clinic

For over 20 years, our board-certified and internationally recognized dermatologist, has led our practice in delivering cutting-edge, results-driven aesthetic and medical treatments. Our practice is rooted in science and medicine first, ensuring optimal outcomes in a safe, controlled clinical environment.

We are seeking a licensed Aesthetic Injector (RN, PA, or NP) with formal medical training and hands-on injectable experience to join our growing team.

This role offers a unique opportunity to work closely with our physician while also developing autonomy as a lead injector. We are so excited to get to add a new team member!

• 1 day per week shadowing and supporting the Dr. in clinic (Special Offer Day: $10/unit Tuesday)
• 2-4 days per week serving as Lead Injector in our East Cobb location
• Opportunity to transition into a full-time position based on patient retention, performance, and practice growth within 3 months.
• Active marketing investment: We are actively investing in strategic marketing initiatives to drive new patient flow and support provider book growth.

Responsibilities

• Perform advanced aesthetic injections, including:
• Neuromodulators (multiple “Tox” techniques)
• Dermal fillers (Juvéderm, Restylane, Radiesse, etc)
• Conduct thorough patient consultations and create individualized treatment plans
• Maintain meticulous documentation and adhere to all medical and safety protocols
• Educate patients on treatment options, outcomes, and post-care
• Willing to recommend beyond injectables (ie, lasers, surgery, and spa services)
• Uphold the highest standards of professionalism, patient care, and ethical practice

Qualifications

• Active Georgia license as RN, PA, or NP
• Formal aesthetic injectable training or hands on experience required
• Proven experience with:
  
  • Neuromodulators (varied techniques preferred)
  • Dermal fillers (Juvederm, Restylane, Radiesse)

• Strong understanding of facial anatomy and aesthetic balance
• Excellent communication and patient relationship skills
• Ability to work independently while collaborating with a physician-led team

Why Join Us

• Physician-led, medically driven practice
• Monthly training opportunities
• Mentorship and exposure to advanced dermatologic care
• Established patient base with strong brand reputation
• Growth-oriented role with long-term potential
• Supportive, professional, and high-standard clinical environment

Compensation

• Year one includes a guaranteed base salary to support a strong and confident ramp-up. After the first year, the position moves to a commission-based model aligned with production and long-term earning potential.

About Us

We are a high-end, results-driven medical spa focused on delivering exceptional patient experiences and natural, elevated aesthetic outcomes. Our culture is built on teamwork, accountability, and continuous growth.

Position Overview

We are seeking an experienced and dynamic Office Manager with a strong background in aesthetic clinics. This role is essential in overseeing daily operations, leading the front desk team, optimizing patient experience, and ensuring the business runs efficiently and profitably.

The ideal candidate is a natural leader who can unite the team, drive performance, and create a seamless patient journey from first contact to follow-up.

Key Responsibilities

Team Leadership & Culture

• Lead, motivate, and unify the front desk and clinical support team
• Foster a positive, professional, and high-performance work environment
• Coordinate staff schedules and ensure optimal coverage
• Provide training, onboarding, and ongoing team development

Operations Management

• Oversee daily clinic operations to ensure efficiency and organization
• Maintain smooth workflow between providers and front desk
• Identify and resolve operational challenges proactively
• Ensure compliance with clinic protocols and service standards

Front Desk Oversight

• Supervise all front desk functions, including:
• Scheduling and appointment optimization
• Patient check-in/check-out
• Payment processing and package management
• Step in as needed to support front desk responsibilities

Patient Experience & Coordination

• Ensure exceptional patient communication and service at every touchpoint
• Handle escalated patient concerns professionally and efficiently
• Coordinate patient care plans, follow-ups, and retention strategies
• Maintain strong patient relationships and satisfaction

Business & Revenue Management

• Manage and optimize the use of ALLE (rewards program, tracking, conversions)
• Support sales performance, promotions, and membership programs
• Monitor KPIs such as booking rates, retention, and revenue per patient
• Collaborate with leadership on growth strategies and business development

Qualifications

• Minimum 2 years of experience in a medical spa or aesthetic clinic
• Strong knowledge of ALLE platform and aesthetic business operations
• Proven leadership skills with the ability to unite and manage a team
• Solid understanding of front desk operations and patient flow
• Excellent problem-solving and decision-making abilities
• Strong communication and interpersonal skills
• Highly organized with attention to detail and multitasking ability

Preferred Qualities

• Results-driven with a strong business mindset
• Ability to handle high-pressure situations with professionalism
• Passion for aesthetics, patient care, and team development
• Proactive, solution-oriented, and adaptable

What We Offer

• Competitive salary + performance-based incentives
• Growth opportunities within a rapidly expanding brand
• Supportive and high-performing team culture
• Exposure to advanced aesthetic treatments and technologies

How to Apply

Please submit your resume along with a brief summary of your experience in aesthetic clinic management.

About Us

We are a premier, high-end medical spa dedicated to delivering natural, refined aesthetic results through advanced techniques and a patient-centered approach. Our practice emphasizes safety, precision, and continuous education, offering a full spectrum of non-surgical facial rejuvenation treatments.

Position Overview

We are seeking a skilled and motivated Aesthetic Injector (Nurse Practitioner or Physician Assistant) with a minimum of 1 year of hands-on experience in injectable treatments. The ideal candidate has a strong aesthetic eye, excellent patient communication skills, and a commitment to achieving natural, balanced results.

Key Responsibilities

• Perform aesthetic consultations and develop customized treatment plans
• Administer injectable treatments, including:
• Neurotoxins (Botox, Dysport, Letybo)
• Dermal fillers (HA-based fillers for full-face balancing)
• Biostimulators (Sculptra)
• Maintain accurate and thorough medical documentation
• Educate patients on treatment options, risks, benefits, and aftercare
• Ensure adherence to all safety protocols and Florida regulatory standards
• Build and maintain long-term patient relationships
• Participate in ongoing training and team meetings

Qualifications

• Active and unrestricted Florida license as a Nurse Practitioner (NP) or Physician Assistant (PA)
• Minimum 1 year of experience in aesthetic injectables
• Proficiency in:
• Neurotoxin injections
• Dermal filler techniques
• Sculptra treatments
• Strong understanding of facial anatomy and aesthetic principles
• Excellent communication and interpersonal skills
• Ability to work in a fast-paced, high-end clinical environment

Preferred Qualifications

• Advanced training in full-face assessment and facial balancing
• Experience with combination treatments and treatment planning
• Passion for continued education and aesthetic innovation

What We Offer

• Competitive compensation (base + commission structure)
• Medical insurance
• 401K
• Opportunities for advanced training and career growth
• Supportive, high-performing team environment
• Access to the latest aesthetic technologies and treatments

How to Apply

Please submit your resume, credentials, and Instagram, TikTok professional account handle

Aesthetic Injector (NP/PA/RN) – Growth Opportunity in Established Medspa

Location: Plymouth, MI (Metro Detroit Area)

Job Type: Part-Time (with path to Full-Time)

Compensation: competitive hourly + performance-based bonus

About the Practice

We are a growing, physician-led medical aesthetics and wellness practice located in Plymouth, MI. Owned and operated by an ER physician, the practice has undergone a full transformation over the past two years—evolving from an esthetician-only spa into a structured, high-performing medical aesthetics business with a strong focus on culture, quality, and patient care.

With a loyal patient base, strong social media presence, and significant opportunity for continued growth, this is an exciting opportunity to join a practice at a pivotal stage of expansion.

About the Role

We are seeking an Aesthetic Injector to join the team in a part-time capacity (2–3 days/week) with the opportunity to grow into a full-time role.

This position is ideal for a provider looking to step into a high-growth environment where they can build their own book of business while also taking on existing patient demand. The incoming injector will play a key role in helping expand the practice while allowing the owner to transition more into a leadership role.

Key Responsibilities

• Perform aesthetic treatments including:
• Neuromodulators (Botox/Dysport)
• Dermal fillers
• PRP and regenerative treatments
• Conduct patient consultations and develop customized treatment plans
• Build and maintain strong patient relationships and retention
• Support practice growth through patient education and follow-up
• Collaborate with front desk and team to optimize scheduling and patient flow
• Participate in marketing efforts and contribute to personal/client growth

What We’re Looking For

• Licensed NP (preferred), PA, or RN
• Experience in aesthetic injectables (tox + filler required)
• Strong interpersonal skills and patient-first approach
• Motivated to grow a personal book of business
• Comfortable working in a collaborative, small-team environment
• Interest in ongoing education and professional development
• Bonus: Experience with PRP, Morpheus8, or regenerative treatments

Compensation & Incentives

• $50–$60/hour base
• Performance-based bonus structure tied to productivity
• Opportunity for strong earning potential as book of business grows
• PTO offered
• Health insurance may be available as the team expands

Why This Role Stands Out

• Direct mentorship and collaboration with a physician-owner
• Opportunity to take over patient demand and grow quickly
• Strong marketing support and social media presence
• Supportive, culture-first environment (no ego, highly collaborative team)
• Clear path from part-time → full-time as volume increases
• Located in a highly desirable, underserved market with strong growth potential

Practice Manager – Luxury Medspa & Wellness Concept (Founding Growth Role)

Location: Philadelphia, PA

Job Type: Full-Time

Compensation: Starting ~$90K base + performance bonus + long-term equity opportunity

About the Practice

We are a fast-growing, luxury medical aesthetics and wellness concept that uniquely combines a high-end medspa with an in-house café and juice bar—creating a community-driven, elevated client experience under one roof.

Launched within the past year, the practice has already seen significant traction and patient demand, driven by a strong brand vision, curated events, and a highly engaged local community. This is a true startup environment where team members are hands-on, collaborative, and deeply invested in the client experience and overall growth of the business.

About the Role

We are seeking an experienced Practice Manager to oversee the day-to-day operations of the medspa while supporting continued growth and maintaining an exceptional, luxury-level client experience.

This role is both operational and people-focused, responsible for managing workflow, supporting staff performance, and ensuring every detail of the client journey reflects the elevated standards of the brand.

Key Responsibilities

Operations & Client Experience

• Oversee daily operations of the medspa and ensure smooth patient flow
• Maintain a high-touch, luxury experience from check-in to checkout
• Ensure treatment rooms and shared spaces are organized, stocked, and presentation-ready
• Troubleshoot issues in real time and proactively anticipate practice needs

Team Leadership & Culture

• Manage and support a team of ~15 staff (front desk, providers, café team)
• Oversee scheduling, onboarding, and ongoing training
• Foster a positive, high-performing, and accountable team environment
• Ensure staff deliver exceptional service aligned with brand standards

Operational & Administrative Support

• Manage inventory, supply ordering, and vendor coordination
• Review invoices and ensure operational accuracy
• Support scheduling optimization and overall workflow efficiency
• Partner with ownership on improving systems, processes, and performance

Community & Brand Engagement

• Support and attend events (wellness activations, community gatherings, etc.)
• Act as a visible, engaged leader within the space and local community
• Help execute the brand vision and maintain a strong in-person presence
  

What We’re Looking For

• Prior experience in medical aesthetics, medspa, or luxury wellness environment REQUIRED
• Strong operational and team management experience
• Highly organized, detail-oriented, and solutions-driven
• Tech-savvy and comfortable with EMRs, scheduling systems, and invoicing
• Strong leadership presence with the ability to manage multiple personalities
• Energetic, proactive, and thrives in a fast-paced, startup environment
• Passionate about aesthetics, wellness, and delivering exceptional client experiences
• Comfortable being hands-on and stepping in wherever needed
  

Compensation & Growth

• Competitive base salary ~$90K starting (depending on experience)
• Performance-based bonus structure (profit-based incentive)
• Long-term phantom equity opportunity (aligned with tenure and growth)
• Opportunity to grow into a key leadership role within a rapidly scaling business
  

Why This Role Stands Out

• Unique concept blending medical aesthetics + hospitality + community
• High-growth startup with strong early traction
• Direct partnership with an engaged, visionary founder
• Opportunity to truly own operations and grow with the business long-term

About the Opportunity

We are a well-established, high-performing plastic surgery practice seeking an experienced Clinical Supervisor (RN) to oversee clinical operations and lead a dedicated surgical team.

This is a hands-on leadership role ideal for a strong OR nurse who enjoys balancing patient care with team leadership, operational oversight, and clinical excellence. The position plays a critical role in ensuring safe, efficient surgical workflows and maintaining the highest standards of patient care and accreditation.

Key Responsibilities

Clinical Leadership & Operations

• Oversee day-to-day clinical operations across the practice and surgical setting
• Supervise, train, and support clinical staff (RNs, MAs, surgical team)
• Manage staffing schedules, workflow efficiency, and patient flow
• Partner with the Director of Operations and Medical Director on clinical strategy and execution
• Lead hiring, onboarding, performance management, and staff development

Surgical & Patient Care Oversight

• Assist in surgical procedures as needed (circulator, scrub, PACU support)
• Ensure all pre-, intra-, and post-operative processes are followed
• Coordinate surgical scheduling, clinical documentation, and patient readiness
• Oversee recovery room and OR readiness, cleanliness, and compliance
• Handle patient communication, follow-ups, and clinical inquiries

Compliance, Safety & Quality

• Maintain AAAASF (QUAD A) accreditation standards and regulatory compliance
• Serve as Infection Control Lead and enforce safety protocols
• Develop and implement clinical policies, protocols, and quality improvement initiatives
• Monitor inventory, equipment, and supply needs

Qualifications

• Active and unrestricted Registered Nurse (RN) license
• Current CPR/ACLS certification
• Strong operating room (OR) experience, including circulator, scrub, and PACU roles
• Experience in ambulatory surgery or plastic/cosmetic surgery preferred
• Proven leadership and team management experience
• Strong understanding of surgical workflow, patient safety, and infection control
• Familiarity with AAAASF / QUAD A standards
• Highly organized with excellent communication and problem-solving skills
• Ability to thrive in a fast-paced, high-acuity surgical environment

Schedule Overview

• Monday & Thursday (Clinic Days): Flexible hours focused on administrative duties, pre-op coordination, and clinical oversight
• Tuesday & Wednesday (Surgery Days): 7:00 AM – end of surgical schedule (varies)
• Friday: Alternating surgery days (7:00 AM start) or flexible administrative day
• No regular weekends (occasional exceptions due to rare circumstances)

Compensation & Benefits

• $65–$68/hour, depending on experience
• Medical benefits + 401(k)
• 3 weeks PTO (after 90-day probation)
• 5 sick days + 2 personal days
• 7 paid holidays annually
• Paid birthday off

Why This Role

• Leadership opportunity within a respected, established surgical practice
• High level of autonomy and impact on clinical operations
• Balanced mix of hands-on clinical work + leadership responsibilities
• Supportive, team-oriented environment with strong standards of care

We are seeking an experienced, highly organized, and patient-focused Dermatology Clinic Manager & Aesthetic Coordinator to oversee the daily operations of our dermatology and aesthetic practice while also driving the growth and success of our cosmetic services.

This role is a hybrid leadership position that combines clinic operational management with aesthetic patient coordination and sales. The ideal candidate will be responsible for ensuring efficient clinic workflows, supporting clinical staff, managing administrative operations, and delivering an exceptional patient experience while also educating patients on aesthetic treatment options and supporting practice revenue through cosmetic service coordination.

The Clinic Manager & Aesthetic Coordinator will work closely with providers, staff and leadership to optimize clinic performance, enhance patient satisfaction, and support the continued growth of both medical dermatology and cosmetic services.

This role requires strong leadership, operational expertise, and comfort discussing and recommending aesthetic treatments, pricing, and treatment plans with patients.

Key Responsibilities

Clinic Operations

• Oversee daily clinic operations and patient flow
• Coordinate front office, MAs, and providers
• Optimize workflows, scheduling, and efficiency

Aesthetic Coordination & Sales

• Lead cosmetic consultations and patient education
• Discuss treatments (injectables, lasers, skincare) and pricing
• Support providers in converting consults to booked procedures
• Drive revenue through treatment plans, packages, and product recommendations
• Manage follow-ups and maintain strong patient relationships

Financial & Administrative

• Present treatment pricing and package options
• Track consult conversions and bookings
• Prepare commission and revenue reports
• Support leadership with performance metrics and profitability

Staff Management

• Hire, train, and supervise clinic staff
• Manage schedules and team coverage
• Conduct performance reviews and support development

Patient Experience

• Ensure a high-touch, positive patient experience
• Address concerns and resolve escalations
• Communicate clearly on treatments, scheduling, and pricing

Compliance & Operations

• Maintain HIPAA and regulatory compliance
• Support quality assurance and process improvements

Vendor & Inventory

• Manage vendor relationships
• Oversee inventory of medical supplies and retail products

Qualifications

Required

• 3+ years managing a medical or aesthetic practice
• Experience in dermatology, plastics, or aesthetics
• Background in cosmetic sales or patient coordination
• Comfortable discussing pricing, packages, and financials
• Experience leading and managing teams
• Strong organizational and communication skills

Preferred

• Experience with injectables, lasers, or energy-based treatments
• Aesthetic consultation/sales background
• Familiarity with EMR systems
• Experience in multi-provider clinics

Compensation & Benefits

• Competitive salary + performance bonuses
• Health benefits
• PTO + holidays
• Growth and development opportunities

Our practice, led by a board-certified cosmetic surgeon (voted #1 in the Santa Clarita Valley since 2011), specializes in transformative surgical and non-surgical aesthetic procedures. From mommy makeovers and Brazilian butt lifts to advanced injectables, weight loss programs, and personalized skincare, we blend science with compassion to deliver exceptional results in a warm, supportive environment. Our patients rave about our friendly, professional team and life-changing outcomes—we're seeking someone who shares our commitment to excellence and patient care to join us as the welcoming face of our practice.

Job Summary:

In this dual-role position, you will support both the clinical and front office teams—assisting with patient intake, preparing treatment rooms, supporting providers during procedures, scheduling appointments, managing phone and in-person inquiries, and ensuring every patient enjoys a seamless and positive experience from their first call to their final follow-up.

The ideal candidate is professional, detail-oriented, organized, and compassionate, with strong communication skills and a passion for aesthetics and patient service.

If you thrive in a fast-paced, patient-focused environment and want to be part of a team dedicated to excellence in aesthetic medicine, we’d love to meet you.

Nurse Injector (Injectables + Laser Experience)

Location: Surrey, BC (Greater Vancouver Area)

Employment Type: Part-Time to Full-Time

Role Type: Founding Clinical Team Member

Reports To: Medical Director / Clinical Director

About the Opportunity

A well-established, highly reputable plastic surgery practice in the Greater Vancouver area is expanding into medical aesthetics and building out its founding injectable team.

This is a unique opportunity to join at the ground level of a growing aesthetic division—backed by the stability, patient base, and clinical standards of an already successful surgical practice.

The ideal candidate is a confident, patient-focused injector who is passionate about facial aesthetics, skin health, and delivering natural, high-quality outcomes. This role offers the ability to help shape clinical protocols, consultation workflows, and the overall patient experience from day one.

Key Responsibilities

Clinical Services & Treatment Delivery

• Perform injectable and device-based aesthetic treatments safely and effectively, including:
• Neuromodulators (Botox, Dysport, etc.)
• Dermal fillers (hyaluronic acid and biostimulatory fillers, as trained)
• Advanced laser and light-based treatments
• Sciton experience strongly preferred (BBL, Moxi)
• RF microneedling and other energy-based modalities (if trained)
• Adhere to all medical director protocols, scope-of-practice regulations, and safety standards
• Maintain a high level of precision, consistency, and aesthetic judgment
• Ensure patient comfort, informed consent, and appropriate aftercare

Patient Consultations & Treatment Planning

• Conduct comprehensive aesthetic consultations and facial assessments
• Review patient intake forms and CIQ prior to treatment
• Develop individualized, phased treatment plans aligned with patient goals and timelines
• Clearly educate patients on:
• Treatment options and expected outcomes
• Risks, benefits, and alternatives
• Pre- and post-treatment care
• Use ethical, solution-based communication without pressure or upselling

Product & Retail Support

• Recommend medical-grade skincare products to support and maintain results
• Educate patients on long-term skin health and maintenance strategies
• Support retail goals while maintaining trust, transparency, and clinical integrity

Collaboration & Team Integration

• Work closely with aestheticians, front office, and leadership to ensure seamless care
• Participate in daily huddles, treatment planning, and case discussions
• Assist in refining protocols, services, and patient education materials
• Support a culture of teamwork, accountability, and clinical excellence

Documentation & Compliance

• Complete accurate and timely charting in the EMR
• Document treatment details, lot numbers, and patient education
• Maintain compliance with regulatory requirements and internal SOPs
• Support inventory tracking and responsible use of consumables

Who You Are

• A skilled, confident injector who values natural, balanced outcomes
• Patient-centered, ethical, and calm under pressure
• Detail-oriented with strong clinical judgment
• Comfortable working in a start-up environment and helping build systems
• Collaborative, adaptable, and eager to grow with the practice
• Committed to ongoing education and advanced training

Qualifications

• Registered Nurse (RN) or Nurse Practitioner (NP), licensed and in good standing
• 3+ years of experience as an aesthetic injector preferred
• Laser experience required; Sciton experience (BBL, Moxi) strongly preferred
• Experience with RF microneedling and energy-based devices a plus
• Strong understanding of facial anatomy, safety, and complication management
• Prior experience in a medical spa, dermatology, plastic surgery, or cosmetic practice preferred

Why This Role Is Unique

• Founding clinical team role with influence on protocols and patient experience
• Opportunity to work with advanced injectables and state-of-the-art devices
• Strong collaboration with medical leadership
• Focus on comprehensive, long-term aesthetic planning—not transactional treatments
• Competitive compensation, productivity incentives, and benefits options
• Clear growth path as the practice expands

Aesthetic Practice Manager (Founding Team)

Location: Surrey, BC (Greater Vancouver Area)

Employment Type: Full-Time

Role Type: Founding Leadership Role

Reports To: Owner/Founder and Clinical Director

About the Opportunity

A well-established, highly reputable plastic surgery practice in the Greater Vancouver area is expanding into medical aesthetics and seeking an Aesthetic Practice Manager to join its founding leadership team.

This is a unique opportunity to step into a ground-floor role backed by an already successful surgical practice, offering both the stability of an established brand and the ability to help build and shape the aesthetic division from the ground up.

In the early stages, this role will be both hands-on and strategic, working closely with ownership and clinical leadership to establish systems, workflows, and a high-touch patient experience. As the practice grows, this position offers a clear path into a broader Practice Manager-level leadership role.

Key Responsibilities

Patient Experience & Front Office Operations

• Set and uphold a high-touch, concierge-level patient experience from first contact through checkout
• Manage daily front desk operations: greetings, check-in/check-out, payments, scheduling, and follow-up
• Oversee patient communications across phone, text, email, and online inquiries
• Ensure all patient intake forms and paperwork are completed prior to appointments and properly organized
• Create, maintain, and enforce front office SOPs, checklists, and service standards
• Provide support and coordination with clinical SOPs as needed
• Support light marketing and patient communication initiatives

Lead Management & Conversion Support (Phones + Digital)

• Answer inbound calls and respond to digital leads promptly and professionally
• Capture referral source, patient demographics, and primary concerns consistently
• Own and continuously refine the new patient journey map
• Educate patients at a high level (no clinical consultation by phone), build trust, and set expectations
• Support consultation closing when needed (scheduling next steps, collecting deposits/fees, confirming policies)
• Be cross-trained on services and products to support patient questions appropriately
• Maintain a clean, trackable lead pipeline and follow-up cadence using the practice CRM

Marketing & KPI Collaboration

• Meet monthly with the marketing partner to review lead volume, quality, conversion, and campaign performance
• Maintain a daily KPI tracker and support completion of provider and team trackers
• Review results weekly with leadership and prepare monthly summaries for ownership

Scheduling, Revenue Support & Retention

• Optimize provider schedules to reduce gaps and improve utilization
• Support provider productivity and daily revenue goals
• Drive patient retention by ensuring patients are scheduled for future visits when appropriate
• Support retail and product revenue by ensuring consistent patient education and processes
• Monitor cancellations and no-shows; apply confirmation and rescheduling policies consistently

Coordination & Team Leadership

• Partner closely with the Clinical Director to execute launch priorities and growth initiatives
• Participate in and help lead daily huddles; ensure schedules and patient details are prepared in advance
• Support onboarding, training, and development of future front office team members

End-of-Day & Administrative Accuracy

• Ensure daily close accuracy: payments, rewards, financing, and reconciliation
• Maintain clean records for appointments, communications, and financial entries
• Support reporting needs (daily/weekly metrics, patient feedback trends, referral insights)
• Oversee inventory for office supplies, consumables, and retail offerings

Who You Are

• Comfortable wearing multiple hats in a start-up environment
• Warm, confident, professional, and exceptional on the phone
• Organized, detail-oriented, and accountable
• A natural leader who is equally willing to jump in and execute
• Systems-minded: you think in workflows, checklists, and standards
• Business-aware, with interest or experience reviewing financials and performance metrics
  

Qualifications

• 3+ years in a medical office, medical aesthetics, dental, concierge healthcare, or hospitality-based healthcare role
• 1+ year in a supervisory or lead role preferred (or strong readiness to step into leadership)
• Experience with scheduling, patient coordination, and sensitive conversations
• Strong written and verbal communication skills
• Comfortable learning EMR/CRM systems and new technology quickly
• Bonus: experience in aesthetics, cosmetic medicine, plastic surgery, wellness, hospitality, or luxury retail
  

Why This Role Is Unique

• Ground-floor opportunity with direct influence on systems, culture, and patient experience
• Clear growth path into Practice Manager as the business scales
• Close collaboration with ownership and clinical leadership
• High standards, strong culture, and a patient-first philosophy
• Competitive compensation, bonus potential, and benefits options

Spa Manager

Our practice is seeking an experienced Spa Manager to oversee daily operations, support team performance, and ensure an exceptional client experience. This role is responsible for managing the appointment schedule, driving treatment and membership sales, overseeing staff, and maintaining the luxury standards of the Snatched brand.

The Spa Manager will work closely with ownership to optimize operations, track key performance metrics, and ensure the spa runs efficiently while delivering outstanding service to every client.

The ideal candidate is organized, proactive, and experienced in leading a fast-paced aesthetic or luxury service environment with a strong focus on sales, client experience, and team accountability.

This role is ideal for a motivated leader who takes ownership, thrives in a performance-driven environment, and is passionate about contributing to the growth and success of a high-end aesthetic practice.

Aesthetic Nurse (RN/NP) – Part-Time | Growth-Focused Training Role

Our practice is growing, and we’re looking for a part-time Aesthetic Nurse who is passionate about skin health, natural results, and developing strong clinical skills in aesthetic medicine. This role is ideal for a nurse who wants to build a strong foundation in skincare, skin services and devices first, with a structured pathway into injectables and regenerative aesthetics over time.

About Us

At our practice, we believe in skin health first. Great injectable outcomes begin with healthy skin, thoughtful assessments, and customized treatment plans. We focus on long-term relationships with clients, consistent skincare, and ongoing education.
Our environment is relaxed and welcoming, but we work hard, communicate openly, and prioritize thoughtful, ethical care. We operate as a true team and support one another while delivering exceptional service to every client.

Schedule

Part-time to start - 3 days per week initially

Increase to 4 days per week around 6 months depending on performance and schedule growth

Includes at least every other Saturday and one evening per week

Growth & Training Pathway

This role is designed for someone who wants deep, structured training in aesthetics, not a fast track to injecting.

Initial focus will be on skin health and energy-based devices, including:

• Advanced skincare consultations and treatment planning

• Microneedling with PRF

• RF Microneedling with PRF + TriLift

• MOXI laser treatments

• DMK Enzyme & StemZyme treatments, Skin Revision Treatments

• Medical-grade skincare education and product guidance

As skills develop and clinical competency is demonstrated, training may progress in stages:

Phase 1 – Foundations (first several months)

• Skin assessments and treatment planning

• Energy-based devices and skin treatments

• Skincare education and client relationship building

Phase 2 – Neurotoxin Training

After several months of foundational training, structured education in neurotoxin (Botox/Jeuveau/Dysport) will begin, including:

• Anatomy and safety training

• Injection theory and observation

• Supervised clinical training before independent injecting

Phase 3 – Advanced Injectables

Following demonstrated proficiency with neurotoxins:

• Cannula technique training

• Dermal fillers

• PRF/PRP therapies

• Ultrasound-guided aesthetics

Phase 4 – Regenerative Aesthetics

After approximately 6–12 months of injectable experience, training may expand to regenerative and advanced treatments depending on performance, learning curve, and clinical judgment.

This is a long-term mentorship role designed to build excellent clinicians.

Compensation Growth

Base compensation initially plus skincare commission

Opportunity to earn commission on services once schedule reaches approximately 70–80% booked

What You’ll Be Doing

• Performing advanced skin treatments and device-based services

• Conducting in-depth skin assessments

• Creating customized, results-driven treatment plans

• Educating clients on consistent skincare and maintenance

• Recommending and selling professional skincare products

• Building and nurturing a loyal client base

• Collaborating with other practitioners when appropriate

• Maintaining treatment rooms and clinic spaces

• Cleaning and resetting rooms after each client

• Participating in trainings and continuing education

• Supporting the team and clinic operations as needed

What We’re Looking For

• RN or NP license in good standing

• Passion for skincare and natural-looking results

• Strong interest in learning aesthetics the right way—from the ground up

• Excellent client communication and bedside manner

• Positive, collaborative, and team-oriented personality

• Ability to work independently while also contributing to a team environment

• Motivated to build a client base and grow within the practice

Prior aesthetic training or experience is strongly preferred, especially with skincare services, devices, or injectables.

Application Requirements

Please include the following when applying:

• Resume

• Before-and-after portfolio (if available)

• Description of aesthetic training or prior experience

We’re looking for someone who values education, thoughtful practice, and long-term client relationships and who wants to grow into a highly skilled aesthetic provider over time.

If that sounds like you, we’d love to hear from you.

Busy, established aesthetic clinic known for advanced laser and skin treatments seeking an experienced Aesthetic Injector (RN, NP, or PA) to join our team as we expand our services to include injectables.

This is a unique opportunity for an injector who values clinical excellence, collaboration, and long-term relationships in a supportive, patient-focused environment.

Unlike many aesthetic clinics that rely on commission-heavy compensation models, we offer a stable, high base salary with meaningful performance-based bonuses—allowing you to focus on patient care, not sales pressure.

What Makes This Role Unique

• 4-day work week
• No nights
• No weekends
• Established patient base in a busy aesthetic clinic
• Focus on natural, thoughtful aesthetic outcomes
• Collaborative team culture with strong clinical standards

Our clinic has built a reputation for delivering thoughtful, results-driven skin and laser treatments. As we expand into injectables, we are looking for a provider who shares our philosophy of subtle, sophisticated results and patient-first care.

Compensation

We believe great providers deserve financial stability. For this role we're offering:

• Base salary: ~$100,000 (hourly equivalent)
• Performance + team-based bonuses: up to $50,000–$60,000 annually
• No commission structure
  

Our bonus model rewards team success, patient experience, and clinical excellence—not individual sales quotas.

About Us

Our Med Spa is a boutique, esthetician-owned aesthetic clinic specializing in advanced laser treatments, skin rejuvenation, and collagen-stimulating procedures. Our patients trust us for thoughtful, results-driven care that prioritizes skin health and natural beauty.

We are building a team of providers who believe aesthetic medicine should feel professional, collaborative, and sustainable—not transactional. If you're looking for a place where you can practice your craft long-term, build meaningful patient relationships, and enjoy a stable career in the industry, we would love to connect.

Job Summary

Our practice is a locally owned, luxury-focused, holistic wellness and aesthetics practice with two premier locations. We are looking for a dynamic, holistic-minded Nurse Practitioner (ARNP/FNP) or Physician Assistant (PA-C) with a passion for helping your community with cutting-edge wellness modalities that span wellness and aesthetics. This role is a great fit for a growth-minded individual looking for tremendous upside potential. 

In this role, you would be the go-to clinical leader who keeps our clients’ experience seamless and elevated, working in a team environment with our RN’s and Operations team. You’ll see clients, order and interpret labs, build wellness plans, and prescribe meds and therapies as allowed per Iowa standards. You’ll partner closely with our Medical Director, provide on-site medical leadership, and, when needed, provide coaching to the nursing team. While this role will not immediately have direct reports, however it will carry some leadership responsibilities.

Profit-sharing option as responsibilities expand.

Schedule is flexible and negotiable. 

Ideal candidate background:

• Family Practice
• Hormone Clinic
• Med Spa
• Wellness Spa
• Weight-loss clinic/spa
  

A successful candidate must possess the following qualities:

• Hard working
• Collaborative
• Positive
• Great Communicator
• Poise under pressure
• Consultative
  

Clinical Duties

• Conduct Hormone Pelleting procedure and onsite supervision (once certified)
• Own the visit: review medical history, holistic treatment plans that meet clients where they are.
• Order, review, and interpret labs (CBC, CMP, lipids, A1C, thyroid, hormones, vitamin levels) and close the loop fast with clear next steps.
• Prescribe, titrate, and manage therapies per protocol (GLP-1/GIP for medical weight, hormone optimization, micronutrient injections/IV therapy, supportive meds).
• Conduct good faith exams and start wellness IV’s regularly
• Educate with ease: risks/benefits, expectations, side effects, and lifestyle coaching
• Perform/oversee procedures (IV starts; aesthetic injectables if trained/credentialed
• Rx Authority & Med Management
• Check the Iowa PMP when indicated; follow controlled-substance protocols.
• Track response + safety labs; adjust dosing/titration with documented rationale.
• Lab & Diagnostic Stewardship: Review results on time; notify clients per policy.

Aesthetic Duties

• Conduct neurotoxin and filler treatments (preferred, not required)
• Provided onsite supervision/coaching
• Conduct microneedling/facials as business needs require

Comp & Benefits:

• Competitive hourly wage with performance bonus and future profit-sharing eligibility. 
• Full-time staff are eligible for benefits including health + wellness, Dental, Vision coverage, PTO, and generous employee service discounts.

Position Overview

We are seeking a polished, highly organized Front Desk Coordinator to join our medical aesthetics practice on a part-time basis. This role is the first point of contact for our patients and is responsible for creating a warm, professional, and elevated experience from the moment a patient walks through the door.

The ideal candidate thrives in a fast-paced environment, has excellent communication skills, and understands the importance of delivering exceptional service in a luxury medical setting.

Key Responsibilities

Patient Experience

• Greet patients and create a welcoming, professional atmosphere
• Ensure all patients feel comfortable and cared for from arrival through checkout
• Assist with patient intake forms and verify demographic and medical information
• Provide a concierge-level experience aligned with the brand of the practice

Scheduling & Coordination

• Schedule and confirm patient appointments
• Manage provider schedules efficiently
• Assist with appointment reminders and follow-ups
• Coordinate treatment timelines and assist patients with booking future visits

Check-In & Check-Out

• Check patients in and ensure paperwork is completed
• Process payments and maintain accurate financial transactions
• Provide receipts and review treatment plans or recommended services
• Assist patients with rebooking and membership enrollment

Administrative Support

• Maintain accurate patient records in the EMR system
• Respond to phone calls, emails, and online inquiries
• Assist with inventory tracking and retail product sales
• Keep front desk and reception area clean, organized, and stocked

Practice Support

• Support providers by ensuring patient charts and treatment plans are prepared
• Assist with promotions, events, and patient engagement initiatives
• Help maintain a smooth daily workflow for the clinic

Qualifications

• 1+ years experience in medical spa, dermatology, aesthetics, or healthcare front desk
• Excellent customer service and interpersonal skills
• Strong organizational and multitasking abilities
• Comfortable with EMR systems and scheduling software
• Professional appearance and communication
• Passion for aesthetics, skincare, and wellness

Preferred Skills

• Experience with aesthetic practice software (Aesthetic Record, Nextech, PatientNow, etc.)
• Retail sales experience in skincare or aesthetics
• Familiarity with aesthetic treatments and products

Schedule

Part-time position

Approximately 15–25 hours per week, including some evenings or Saturdays depending on clinic needs.

Ideal Candidate

You are someone who:

• Loves creating an elevated patient experience
• Is highly organized and detail-oriented
• Thrives in a team environment
• Has a passion for aesthetics, skincare, and wellness

Compensation

• Hourly pay based on experience
• Employee treatment and product perks
• Opportunity to grow within a leading aesthetic practice
  

About Us:

Our practice is redefining modern male aesthetics. Built exclusively for men, we blend advanced medical aesthetics, regenerative medicine, and performance-driven wellness into a refined, data-driven clinical experience.

As we continue to grow our flagship Las Vegas location, we are seeking an Aesthetic Injector to join our clinical team. This is a rare opportunity to help shape clinical standards, patient experience, and long-term growth at a fast-scaling men’s aesthetics brand.

Job Description:

We are looking for a highly skilled, patient-focused Aesthetic Injector who is passionate about male facial aesthetics, clinical excellence, and long-term patient relationships. You will be responsible for delivering personalized treatment plans across injectables, regenerative aesthetics, and advanced skin therapies while educating and guiding patients throughout their aesthetic journey.

This role is ideal for a clinician who values autonomy, mastery of technique, and the opportunity to grow with a brand from the ground up.

Key Responsibilities:

1)    Conduct comprehensive consultations tailored to male facial anatomy, skin health, and aesthetic goals

2)    Perform injectable treatments including:

a)    Neuromodulators (Botox®, Dysport®, Xeomin®)

b)    Dermal fillers (HA and biostimulatory fillers)

3)    Deliver advanced regenerative and skin treatments, including:

a)    PRF/PRP (facial rejuvenation, hair restoration, ezPRF / ezGEL)

b)    Microneedling (with and without PRF)

c)    Hydrafacial® and advanced medical-grade facials

d)    Skin rejuvenation and texture optimization protocols

4)    Educate patients on treatment options, skincare, long-term maintenance plans, and outcomes

5)    Provide post-treatment care, follow-up, and ongoing patient relationship management

6)    Maintain the highest standards of safety, sterility, and documentation

7)    Collaborate with leadership to refine protocols, treatment offerings, and clinical workflows

8)    Stay current on emerging techniques, products, and trends in men’s aesthetics and regenerative medicine

Qualifications:

1)    Minimum 2 years of hands-on experience as an Aesthetic Injector

2)    Strong command of male facial anatomy and masculinizing aesthetic principles

3)    Exceptional communication and bedside manner with a confidence-driven male clientele

4)    Ability to work independently while contributing to a collaborative clinical team

5)    Flexible availability, including evenings and weekends as needed

6)    Nevada licensure as a Nurse Practitioner, Physician Assistant, or Registered Nurse (injector-experienced RNs considered)

What We Offer:

1)    Highly competitive compensation with healthcare, 401(k), performance-based incentives, and profit-sharing opportunities

2)    Opportunity to be a founding clinician at a rapidly growing men’s aesthetics brand

3)    Advanced training in regenerative aesthetics, injectables, and emerging technologies

4)    Significant clinical autonomy with a focus on quality over volume

5)    Premium work environment designed specifically for men

6)    Employee discounts on all services and products

7)    Clear pathways for professional growth, leadership, and long-term upside

How to Apply:

Please submit your resume and a brief cover letter outlining your experience, clinical philosophy, and interest in men’s aesthetics. Qualified candidates will be contacted for an initial conversation.

Company Description

A boutique medical practice located in Newport Beach, Ca for over 25 years.  The practice specializes in cutting edge treatments across aesthetic, regenerative, sexual wellness and hormone medicine for men and women.  This is a small-sized practice with incredible opportunities for growth.

About the Role

As a core member of our team, you'll primarily support our lead Providers, owning the patient experience from start to finish. You'll ensure smooth workflows, meticulous patient care, and seamless office operations in our fast-paced, high-end environment.

Responsibilities

• Exceptional Patient Care:
  
  • Warmly greet and escort patients to treatment rooms, ensuring their comfort throughout their visit.
  • Prepare patients for a variety of aesthetic procedures (injectables, lasers, non-surgical treatments).
  • Obtain medical histories and vital signs, documenting them accurately.
  • Engage with patients through friendly conversation during treatments, enhancing their experience.
• Procedure & Clinical Support:
  
  • Assist providers directly with a wide range of aesthetic procedures, including setting up equipment and providing hands-on support.
  • Perform routine clinical tasks like drawing blood and administering medication as needed.
• Operational Excellence:
  
  • Ensure all treatment rooms are impeccably stocked, prepped, and ready for use.
  • Manage and order medical supplies and equipment, maintaining precise inventory.
  • Strictly adhere to sterilization and infection control protocols for a safe, clean environment.
• Meticulous Documentation & Communication:
  
  • Master our Electronic Medical Records (EMR) system to document all patient interactions, procedure details, and follow-up communications.
  • Obtain and upload required pre/post-procedure photos, ensuring all photo consents are signed.
  • Provide clear pre- and post-treatment instructions, and share information on skincare products.
• Patient Journey & Business Support:
  
  • Support patient re-engagement by tracking Rx refills and sending gentle reminders.
  • Review upcoming schedules to confirm follow-up appointments are booked.
  • Proactively engage satisfied patients and encourage them to share their positive experiences by leaving reviews.
  • Assist with retail sales and rescheduling at check-out.
• Team Collaboration: Work seamlessly with all team members to ensure efficient practice operations and a truly positive environment.

Key Expectations

1. Before the Provider Enters the Room:

• Warm Welcome & Check-In: Greet the patient, confirm their name and appointment.
• Paperwork & History: Ensure all consent forms are ready/signed, and review their prior treatments for context.
• System Setup: Verify patient info is accurately uploaded across all systems (EMR, Rx Photo, RXNT, etc.).
• Patient & Room Prep: Help the patient get comfortable, prepare them for the procedure (e.g., makeup removal), and take clear "before" photos.
• Vitals & Basics: Obtain essential health checks (like blood pressure) and update any basic patient info.
• Room Perfection: Set up the treatment room with all tools, supplies, and equipment clean, ready, and accessible.
• Chart Ready: Have the patient's chart open and prepared for the provider's review.

2. While the Provider is with the Patient:

• Anticipate & Assist: Stay present, anticipate the provider's needs, and hand over necessary tools.
• VIP Experience:  Gauge the optimal VIP experience - sometimes more Provider facetime vs sometimes more about speed of treatment, etc.
• Accurate Scribing: Listen and precisely document the provider's notes into the patient's chart.
• Patient Comfort & Engagement: Ensure patient comfort, offer reassurance, apply cool packs, and foster a friendly, engaging conversation.
• Transparent Pricing: Review any add-on pricing during treatment to avoid "sticker shock" at checkout.

3. After the Provider Leaves the Room:

• Smooth Provider Exit: Facilitate the provider's departure from the room.
• Thorough Aftercare: Clearly explain and provide written home care instructions.
• Next Steps & Scheduling: Discuss follow-up appointments or future treatments and help schedule them.
• In-Room VIP Checkout: For VIP patients, handle in-room payment and skincare purchases.
• Efficient Room Reset: Thoroughly clean, disinfect, and restock the room for the next patient.
• Final Charting: Complete all remaining notes and finalize the chart for billing.

4. After the Patient Leaves the Practice (Ongoing Tasks):

• Patient Follow-ups: Conduct follow-up calls and/or send reminders as needed.
• Monitor Communications: Keep an eye on HyperConnect and other patient communication software for patient needs after hours and on weekends.
• Adverse Incident Management: Monitor and log any adverse patient incidents, communicating promptly with the provider/management for resolution.
• Inventory Management: Regularly check supplies and order items to prevent shortages.
• Team Collaboration: Actively participate in team meetings and training.
• Schedule Optimization: Daily review the 2-week schedule look-ahead, flagging concerns or feedback to the practice manager to ensure an effective schedule.
• Process Improvement: Provide feedback on new systems to continuously enhance our processes and patient experience.
  

At our practice, we live by our motto: “Look Good, Feel Good, Do Good.” We’re committed to helping patients feel confident and beautiful while promoting kindness and impact in everything we do.

Our expert providers, trained in the latest Beverly Hills techniques, bring advanced skill and artistry to every treatment. We focus on natural, refined results and personalized care- always putting the patient first.

We are expanding quickly and looking for a Scheduling Coordinator to help elevate the patient experience, support our daily operations, and contribute to the continued growth of who we are.

Job Summary

The Scheduling Coordinator role is essential in guiding patients through their first interactions with our clinics- handling welcome calls, managing complex scheduling across multiple locations, and providing knowledgeable, and unique support. The ideal candidate will be the coordinator between our marketing efforts and patient experience, ensuring every patient feels informed, confident, and excited about their care and visit to our clinics. This role requires strong communication skills, multitasking ability, and a passion for aesthetics.

Key Responsibilities

• Manage appointment scheduling for multiple providers and clinic locations with precision and efficiency
• Utilize scheduling systems to identify and offer the most optimal appointment times for patients while maintaining strong provider calendar utilization
• Respond promptly to inbound scheduling inquiries via phone, text, social media, campaigns, and web channels
• Assist new and returning patients with booking, rescheduling, and managing their appointments across all clinic locations
• Monitor provider schedules and actively fill appointment gaps through waitlists, rescheduling opportunities, and schedule optimization
• Confirm appointment details and ensure patients receive all necessary pre-appointment information and preparation instructions
• Ensure all appointments are scheduled with the correct provider, service type, duration, and required resources
• Create a warm, elevated experience that reflects our luxury brand and concierge-style care
• Build rapport and instill confidence during every interaction with patients
• Use Slack, Gmail, CRMs, and scheduling platforms to maintain clear communication and organized scheduling workflows
• Support clinic and team goals through proactive schedule management and collaboration with clinic teams
• Maintain a flexible schedule, including some evenings or weekends if needed
  

Qualifications

•  1+ years of experience in a front desk, coordinator, or client-facing role (medical spa, beauty, or wellness experience preferred)
• Comfortable with phone calls, sales scripts, and patient conversion
• Excellent verbal and written communication skills
• Organized, detail-oriented, and able to multitask under pressure
• Familiarity with Slack, The Google Suite, social media platforms, and CRM tools is a plus
• Passion for aesthetics, skincare, and patient-centered service
  

What We Offer

• Competitive hourly pay + monthly bonuses based on performance
• Exclusive pricing on services and skincare
• Professional development and on-the-job training
• Positive, fast-paced, and supportive team environment
• Growth opportunities within the company
• Medical, Dental & Vision Insurance
• 401K
  

Schedule

• Full-time
• Monday- Saturday availability