Patient Concierge - Assistant Manager

Our practice is a fast-growing luxury aesthetic brand with locations across the U.S., specializing in injectable aesthetics, advanced regenerative treatments, and curated facial services. We are known for natural, elevated results and a patient experience rooted in our core belief: Look Good, Feel Good, Do Good.

We are seeking a highly organized, proactive, and polished Assistant Manager/ Patient Concierge whose primary focus is to be a professional, friendly, customer-focused personality that is always polite and helpful. The goal of this role is to always make guests feel comfortable and valued while visiting us and to assist Clinic Manager with daily, weekly monthly tasks.

This role requires excellent customer service skills, sales ability, technological expertise, social media/content creation knowledge, and top notch communication skills.

Applicants must have the ability to work flexible hours and be available to work weekends (Friday-Saturday) as well as evenings (as late as 6:30pm).

Industry experience preferred but not required. Receptionist experience is a plus, training will be provided.

We offer competitive compensation, a friendly and collaborative office environment, opportunity for growth and a place where you can experience the satisfaction of helping people look and feel their very best!

✨ Responsibilities:

• Greet patients and offer refreshments
• Schedule, coordinate and confirm appointments
• Assist patients with inquiries and requests for information
• Patient post care follow up calls
• Inventory tracking and management
• Sales to patients and payment processing
• Assist management in resolving patient matters timely and effectively, escalating as necessary
• Record and photograph patient treatments and other content for social media *
• New business lead origination and follow up
• Monitor office supplies and place orders when necessary
• Provide general support to administrative and clinical staff as needed
• Other delegated duties as assigned
• Adherence to time clocking policy
• Adherence to HIPPA regulations, maintaining patient confidentiality
• Assist the Clinic Manager with daily, weekly, monthly tasks
  

✨  Required Skills:

• Positive, upbeat attitude
• Demonstration of professionalism in all interactions
• Excellent interpersonal & written/verbal communication skills
• Positive response to constructive criticism
• Experience with capturing photo and video recording and social media platforms
• Familiarity with office machines (e.g. fax, printer etc.)
• Good organizational and multitasking abilities
• Problem-solving skills
• High school diploma required, some college preferred*
  

✨ Benefits:

• 401(k)
• Dental insurance
• Employee discount
• Health insurance
• Paid time off
• Vision insurance