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Office Manager
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Job Info
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Pay range
$50K - $100K
Job type
Full Time
Location
Los Gatos
CA
Job Description
We are looking for an Assistant Office Manager who is skilled and passionate about the aesthetic industry. The Assistant Office Manager will report directly to our COO. Key responsibilities include office administrative duties, patient communications, training, customer service, financial and personnel management. The ideal candidate is looking for a long-term career path that includes opportunities for advancement to provide elective care in a fun and supportive environment.
Key Responsibilities
- Assist COO in managing all aspects of daily operations, including employee management, customer service, employee scheduling and administrative responsibilities
- Monitor clinic goals including but not limited to revenue, margins, practitioner sales, discounts, budgets and new/return clients
- Recruit, retain and develop a high-performing and diverse team
- Manage appointments/schedules of all MDs, NPs, PAs, RNs, or any other APP’s (scheduling, moving, and canceling appointments)
- Take initiative to improve systems, policies, and procedures to increase efficiency and level of service
- On-call availability and flexibility to cover all shifts at the Los Gatos and Palo Alto office, as needed.
Qualifications
- 3+ years of work experience in plastic surgery or medical office a plus
- 2+ years of experience in managing teams in similar setting
- Proven track record in meeting and/or exceeding goals
- The ability to listen effectively and understand staff needs
- High knowledge of Google Workspace & Microsoft Office (Word, Excel, Outlook) and strong ability to learn new technologies
Browse All Applicants
Marianna Klevchuk
Practice Manager
Results-driven healthcare executive with 14 years of progressive leadership in multidisciplinary medical practices. RN with an MBA focused on Healthcare, Administration and CMPE certification. Proven success in physician practice operations, team development, and strategic planning. Recognized as a Stanford, Leader of the Year nominee for leadership excellence. Adept in overseeing clinical and administrative functions in fast-paced, multi-provider environments.
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