Office Manager
JobSnob
Job Info
Apply for job
Pay range
$50K - $100K
Job type
Full Time
Location
Los Gatos
CA
Job Description
We are looking for an Assistant Office Manager who is skilled and passionate about the aesthetic industry. The Assistant Office Manager will report directly to our COO. Key responsibilities include office administrative duties, patient communications, training, customer service, financial and personnel management. The ideal candidate is looking for a long-term career path that includes opportunities for advancement to provide elective care in a fun and supportive environment.
Key Responsibilities
- Assist COO in managing all aspects of daily operations, including employee management, customer service, employee scheduling and administrative responsibilities
- Monitor clinic goals including but not limited to revenue, margins, practitioner sales, discounts, budgets and new/return clients
- Recruit, retain and develop a high-performing and diverse team
- Manage appointments/schedules of all MDs, NPs, PAs, RNs, or any other APP’s (scheduling, moving, and canceling appointments)
- Take initiative to improve systems, policies, and procedures to increase efficiency and level of service
- On-call availability and flexibility to cover all shifts at the Los Gatos and Palo Alto office, as needed.
Qualifications
- 3+ years of work experience in plastic surgery or medical office a plus
- 2+ years of experience in managing teams in similar setting
- Proven track record in meeting and/or exceeding goals
- The ability to listen effectively and understand staff needs
- High knowledge of Google Workspace & Microsoft Office (Word, Excel, Outlook) and strong ability to learn new technologies
Browse All Applicants
Marianna Klevchuk
Practice Manager
Results-driven healthcare executive with 14 years of progressive leadership in multidisciplinary medical practices. RN with an MBA focused on Healthcare, Administration and CMPE certification. Proven success in physician practice operations, team development, and strategic planning. Recognized as a Stanford, Leader of the Year nominee for leadership excellence. Adept in overseeing clinical and administrative functions in fast-paced, multi-provider environments.
View profile
Simone Webb
Practice Manager
View profile
Betty Reyes
Practice Manager
Results-driven Medical Administrative Professional with 16 years of expertise in healthcare management, operations, and compliance. Adept at optimizing workflows, leading teams, and ensuring exceptional patient care in fast-paced medical environments.
View profile
Andrea Muniz
Front Desk Coordinator
Highly accomplished and results-oriented professional with extensive experience in healthcare office management, including a proven track record as a Practice Coordinator and Concierge Front Office Manager. I approach every interaction with deep empathy and a genuine passion for patient well-being, driven by my love for what I do. Adept at optimizing office operations, enhancing patient satisfaction, and streamlining administrative processes, I excel at building positive relationships. Possesses exceptional organizational, communication, and problem-solving skills, with expertise in policy implementation, contract writing, complex scheduling (medical and leisure), and comprehensive patient/client support. Seeking to leverage my diverse skill set and unwavering dedication to contribute to a dynamic healthcare environment where compassionate care is paramount.
View profile
Gabriella Kazevra
Operations Manager
Driven leader with over 19 years of diverse experience in sales, operations, education, and client services across the, aesthetics, beauty, and plastic surgery industries. Dual-licensed as a medical assistant and cosmetologist, bringing a, unique set of skills that enable me to excel both front and back of house, including strategic selling as a sales, representative. Known for an open-door management style that fosters collaboration, transparency, and continuous, growth. Combines strong emotional intelligence with a sharp sense of urgency to make swift, effective decisions while, maintaining a patient-centered approach. Passionate about all aspects of the aesthetics field-from clinical treatments to, innovative product sales-and committed to enhancing patient experiences through expert training, operational, excellence, and adherence to best practices. Proven ability to drive revenue growth, strengthen brand presence, and, cultivate a culture of empowerment and excellence
View profile
Megan Bennett
Practice Manager
Sales professional with over 10 years of experience consistently generating quality opportunities and exceeding sales quotas. Focus and success-driven individual with a proven history of increasing revenue month after month. Passion for Aesthetics and patient care. Ability to work well with others to achieve goals and meet the needs of the company. Eager to work with a growing company where I can expand my knowledge and grow within the company.
View profile
Laura Patron
Aesthetician
View profile
Kristin Saba
Front Office Manager
I am originally from Iowa, moved to California to pursue my passion for aesthetics. I have been managing a med spa since 2020. I attended esthetics school in 2022. I’m looking to grow my career within the industry
View profile
Cynthia Gonzalez
Operations Manager
My name is Cynthia Gonzalez, born and raised in San Jose, Ca but currently residing in sunny Santa Cruz. I'm currently a Operations Manager at the Seascape Beach Resort in Aptos. I do have over 7 years of experience in leadership management and prior I was in the medical field as a Medical Assistant with over 10 years of experience. When I moved to Santa Cruz 5 years ago, I wanted to try something new, so I got into Hospitality Management. I learned through my experience in hospitality that I have a strong passion for helping people, making them feel good from the inside out. My heart and mind were and have always been in the medical field. I'm passionate about helping others, both professionally and through my volunteer work supporting the unhoused community and the less fortunate. I'm also an active licensed life insurance agent with a growth mindset and a commitment to continue learning and helping others. I am eager to return to the medical field, where I can blend my operational experience with my deep- rooted passion for patient care.
View profile
Windy He
Front Office Manager
View profile
Adrianna Skandarian
Patient Care Coordinator
View profile
Jamie Hogan
Practice Manager
Energetic and upbeat administrative leader with a passion for creating a welcoming, organized, and high-performing work environment. With over five years in healthcare and aesthetics, I thrive on building strong teams, streamlining operations, and ensuring every patient has a great experience. Outside of work, I’m happiest being out and about with my Bernese Mountain Dog, enjoying the outdoors, and bringing positivity into every space I’m in.
View profile
Evita Ortiz
Practice Manager
I'm a brand and operations strategist with experience in dermatology and medical aesthetics, focused on elevating practices through thoughtful systems and creative leadership. I bring a blend of strategic clarity, emotional intelligence, and aesthetic insight to every layer of the patient and team experience. My work is both tactical and creative, spanning staff development, internal workflows, patient communication, and brand-aligned marketing with the goal of creating a practice that runs smoothly and feels intentional at every touchpoint.
View profile
Alyanna Delgado
Aesthetic Sales Representative
View profile
Apply For This Job
This will update your default profile information.
Thank you! Your submission has been received!
Oops! Something went wrong while submitting the form.