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Administrative Assistant (Remote – MST/CST)
JobSnob
Job Info
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Pay range
$50K - $75K
Job type
Full Time
Location
Phoenix
AZ
Job Description
About JobSnob
JobSnob is the leading national job board and recruiting agency dedicated to the medical aesthetic industry. We connect top-tier talent with aesthetic practices and also provide proprietary practice resources and compensation benchmarking data.
Position Overview
We’re looking for a detail-oriented, tech-savvy Administrative Assistant to support the daily operations of our remote, fast-paced team. This role requires strong organizational skills, excellent communication, and the ability to work independently. Must live in MST or CST time zones.
Key Responsibilities
Communication & Scheduling
- Manage internal and external email and Google Voice communications
- Draft and manage contracts and professional correspondence
- Support social media messaging in collaboration with the team
- Maintain founders’ calendars and coordinate all meetings
- Manage the company’s internal and industry event calendars
Marketing & Content Support
- Maintain the marketing calendar and oversee email campaigns
- Assist with social media content creation and scheduling
- Manage and update user databases
Website & ATS Management
- Post jobs and maintain candidate/client records
- Troubleshoot technical issues and coordinate with developers
- Maintain website content and distribute blog posts
Client Onboarding & HR Support
- Send client agreements and onboarding materials
- Set up new clients in the ATS
- Manage HR tasks, including PTO, holidays, and insurance enrollment
- Support contractor oversight and internal hiring processes
- Maintain the company operations manual
Qualifications
- Previous administrative or operational support experience
- Highly organized with strong multitasking skills
- Clear and professional communication skills
- Proficient in Excel, PowerPoint, and Google Workspace
- Comfortable learning new technologies
- Dependable and self-motivated in a remote setting
- Familiarity with the medical aesthetics industry is a plus
- Ability to work in a role with high visibility and accountability
Benefits
- Competitive salary with bonus potential
- Health insurance
- 401(k)
- Paid time off
- Work with a dynamic team in a fast-growing industry
How to Apply
Please submit your resume and a brief cover letter explaining why you're a great fit for this role.
Key Responsibilities
- Communication & Scheduling
- Marketing & Content Support
- Website & ATS Management
- Client Onboarding & HR Support
Qualifications
- Previous administrative or operational support experience
- Highly organized with strong multitasking skills
- Clear and professional communication skills
- Proficient in Excel, PowerPoint, and Google Workspace
- Comfortable learning new technologies
- Dependable and self-motivated in a remote setting
Browse All Applicants
Emily Stoltzman
Administrative Assistant
I'm Emily, a native Angelino, whose love for Visual Arts has led me to a career in Aesthetics. Outside of the office, I enjoy spending time volunteering at my local animal shelter and relaxing on the beach.
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Geniya Chikovani
Administrative Assistant
I’m a trilingual, multi-faceted professional with extensive experience across sales, operations, and customer success. Throughout my career, I’ve built a reputation as an adaptable leader who thrives on solving problems, improving processes, and supporting both teams and clients with efficiency and care. With a strong foundation in administrative work and a track record of KPI excellence, I’m seeking a flexible remote role where I can continue to make a meaningful impact and contribute to a high-performing team.
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Cary OBrien
Aesthetic Sales Manager
Hello!, Hope this finds you well. Let me introduce myself, I am the Account Manager for Macrene Actives skincare for Sephora, Neiman Marcus and wholesale accounts for the US, Canada, and the UK. Previously with Pierre Fabre, I was awarded both Manager of the Year, Rookie of the Year and The Presidents Club Award in 2017 for my achievements with Ulta, Walgreens, and wholesale accounts., Throughout my career, I have consistently met or exceeded established goals by developing strategic initiatives that improve market penetration, enhance brand/product identity, and substantially increase profitability, regardless of the economic climate. I attribute much of my success to my tenacious attitude toward business growth via sheer persistence, demonstrated innovation, and the ability to cultivate strong client relationships and strategic partnerships based on trust and industry credibility. These relationships have regularly led to substantial product recognition/loyalty increases due to my focus on product education and customer satisfaction. I also lead, train, and motivate a successful team to achieve above and beyond sales goals., In addition, I have made a name for myself in global sales within the retail, beauty, marketing, and customer service industries, not only for my exceptional sales methods but also for my skills as a manager for the last twenty-five years. Moreover, I have demonstrated excellent motivational and collaborative skills, using my strong work ethic and team-centric attitude to create a healthy work environment that maximizes overall performance. It would be my pleasure to employ my unique work history, effective account development, sales, analysis, and management approach, and distinct knowledge, which will contribute to guiding your company into what I am certain will be a profitable future., Thank you for your time and consideration., All my best,, Cary O’Brien
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Ana Rivera-Padilla
Administrative Assistant
I’m a marketing professional with a background in global beauty brands like Revlon and L’Oréal, where I’ve led cross-functional marketing initiatives and developed campaigns rooted in consumer insights and trend analysis. My experience spans product development, brand strategy, and creative execution across digital, social, and PR channels. I’m passionate about bringing thoughtful, results-driven marketing strategies to life and I’m excited to apply that same creativity and strategic thinking to serve clients in the health and wellness space.
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Shelley Hagerty
Administrative Assistant
I am currently an advanced nurse injector looking to transition out of patient facing care, but stay in the aesthetic industry. I am comfortable working independently as well as collaborating with a team. My resume reflects my nursing experience and my management of a medical office. I have prior job experience going back to the mid 1990's in public relations and marketing, which I can provide details if needed. I believe I have a varied array of skills to contribute to a practice looking for someone with experience and attention to detail.
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Taryn Ozanus
Medical Assistant
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Victoria Cornell
Patient Care Coordinator
As Chief Coordinator for Plastic Surgery. I have experience in Surgery Scheduling as well as Sales. I excel at building relationships patients as well as their families. I enjoy seeing the surgical process through from start to finish and being a part of the patients journey. I look forward to meeting you!
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Emily Heard
Patient Care Coordinator
Most recently, I was working as a hybrid/remote Patient Coordinator & Operations for a concierge wellness tech start-up based out of California. I reported to the direct of Operations as well as our VP of Clinical. Unfortunately, as start-up stories go, funding and partnerships are heavily relied upon and not always guaranteed. While the teams in Texas and California have been dissolved, I would very much love the opportunity to contribute to a similar team again., The bulk of my recent work experience, however, has been in plastic surgery. As a surgery coordinator, I was their sole advocate in our practice, as I held their hand through the first steps of exploring options, treatment plan design, and checked on them frequently throughout the recovery process. I was responsible for all calendar management, assisting in coordinating travel, and designing compliance protocol for them so that they could achieve their best result. I believe this element is why I was able to build what became a thriving surgery practice (as they frequently mentioned me by name in their google reviews). While I loved my job at the time, I am looking for a position where I can utilize the skills I perfected there in a remote aesthetics/health tech setting today. I take pride in my ability to anticipate needs, proactively solve problems, and maintain composure in high-pressure situations. I’m confident that my ability to handle confidential information with discretion, and commitment to fostering a positive work environment have equipped me with everything needed to complete your administrative team. Please also see my attached letters of recommendation., Thank you so much for your time,, Emily Heard, 214/683-3382
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Keegan Owen
Operations Manager
Hi, I’m Keegan Owen - a detail-loving, tech-savvy operations professional with a background in medical aesthetics and a passion for keeping remote teams running smoothly., In my role as an Operations Manager in dermatology, I juggled scheduling, internal and external communications, HR tasks, and client coordination while also making sure nothing (and no one) slips through the cracks. I thrive in fast-paced environments where adaptability and proactive problem-solving are key, and I love creating structure out of chaos., I’m fluent in Google Workspace, Excel, and a wide range of platforms, and I’m always eager to learn new tools that make work more efficient. My experience in the aesthetics industry means I already understand the language and pace of this field, and I’m excited about the idea of bringing that knowledge into a fully remote, collaborative team., I’m at my best when I’m supporting others, whether that’s managing calendars, writing professional correspondence, or building systems that help the whole team operate more smoothly. I take pride in being dependable, flexible, and someone people can count on to just get it done., I’d love the chance to contribute to a team that values both autonomy and connection, and I’m excited about the impact I could make in this role.
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Sandra Karimi
Aesthetic Sales Manager
I am from Denver, Colorado and currently living in Scottsdale, Arizona! I have worked in Aesthetics in both states for about 7 years. I have also worked in Dermatology and Plastic Surgery. This field is my passion. I have my Masters in Marketing and have done marketing in each one of my roles.
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LeAnn Stevens
Administrative Assistant
Job Snob:, I’m very excited to express my interest in the personal assistant position! I believe that my lifestyle, experience, and education make me uniquely qualified for this position., My professional characteristics and experience are summarized below:, • Extensive healthcare clerical experience, • Comfortable working on site and in my home office, • Strong background in anatomy/physiology and terminology (Licensed Massage Therapist), • Broad understanding of aging well naturally (Licensed Esthetician), • Strong belief in natural wellness, current patient of an integrated medicine practice, • Clinical management experience in home care and hospice settings, • Vast knowledge of supplements, oils, and other natural wellness products, • Currently Executive/Personal Assistant to Martyn Redgrave, (Martyn is the retired Chief Administrative Officer for L Brands. Current board Member for Deluxe and multiple volunteer boards, former board member for Francescas and Popeyes.), • Former VP, Human Resources/HR Director/Personal Advisor to Tom Moreland, (He’s the former owner of Saint Jude Healthcare and Iowa Hospice.), • Bachelor of Science degree in HR Management, • High regard for confidentiality and working knowledge of HIPAA regulations, • Handles difficult situations with tact and professionalism, • Experience working across multiple time zones, • Passionately supports my client’s entrepreneurial spirit and business ventures., I look forward to the possibility of supporting your client’s personal and professional goals. My resume is attached for consideration.
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Nikki Alsabrook
Administrative Assistant
I am a licensed Professional Laser Hair Removal Technician with a strong sales background, a natural leader, risk taker, visionary that thrives on the bigger picture. I focus on teamwork, goals, growth, customer service, organization and environment! I pay attention to details, l am a problem solver, work best in a face paced environment, a born motivator, and stay hungry for knowledge! I also am a co-owner of 3 pharmacies where I ran the office for my husband doing all office management duties including HR, AR, AP, Employee Management, Payroll, Oversaw Contracts and Finance for 14 years, we have hired someone for that position so I could focus more on my passion in Aesthetics. I currently live in Texas but am from Oklahoma City and frequent there often being my entire family still lives there.
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Karissa Huffty
Aesthetic Injector (RN/NP/PA)
I have six years of experience in the aesthetics industry, combining hands-on injectable treatments with administrative and operational responsibilities. Throughout my career, I’ve developed strong relationships with local plastic surgeons and med spas, which has given me valuable insight into the business side of aesthetics. With a proven sales-driven mindset and deep understanding of aesthetic products and services, I’m now looking to transition into a role focused on aesthetic sales, where I can leverage my clinical background and industry connections to drive growth and build lasting partnerships.
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Amanda McMahon
Front Office Manager
I am organized and great at juggling schedules and client info. I have years of marketing, and customer service experience and my eye for detail means you’ll keep everything running smoothly, and my communication style helps create a warm atmosphere for clients. I also have a strong interest in aesthetic treatments and I am extremely comfortable with technology. Overall, I am all about making sure clients feel welcome and have a great experience!
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Qiana Aharanwa
Other
If you are looking for a quick-thinking problem solver who is a multi-tasking dynamo with strong interpersonal skills, attention to detail, and most importantly, a team player, look no further. I have these talents, plus a few more under my belt.
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Megan Burnham
Front Office Manager
Hi! I am currently the Business Administration Manager for a startup fitness company in the golf industry and have been here for almost 3 years. I started out as the Executive Administrator and since got promoted as my role evolved. Before that, I was the Office Manager for a very busy doctor's office in Charlotte where I handled a variety of admin duties.
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Daniela Benitez
Practice Manager
Efficient and organized Office Manager with 8+ years of experience in leading successful daily business operations for a prominent dermatology practice. Excellent customer care abilities and strong leadership skills to motivate the team. Proven track record of reducing operational costs, while providing the best quality offerings and following company standards.
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Jody Krohnfeldt
Aesthetic Sales Director/Executive
I am a dedicated professional with a passion for customer success and a natural ability to build strong, lasting relationships. Highly organized and an effective communicator, I excel at understanding client needs and delivering tailored solutions. My enthusiasm for learning new technologies and commitment to continuous growth make me a valuable asset in any forward-thinking team. As a lifelong learner, I'm always seeking ways to improve, innovate, and drive success for those I support.
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