Surgical Coordinator

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Pay range

Job type

Full Time

Location

Beverly Hills

Job Description

Our surgery center enjoys a rich heritage as one of the best plastic surgery clinics and the first free-standing ambulatory surgery center in all of Los Angeles. We’ve become known for providing a surgical experience unlike any other — one that makes our patients feel special and fosters a collaborative atmosphere for our doctors, nurses and administrative staff.

We are seeking a professional and detail oriented individual to join our prestigious practice. This position will be an integral part of the flow of our clinic and assist with the following tasks:

Assist in troubleshooting clinic and clinic personnel daily crises
Assist in interviewing and onboarding all Clinic Surgical center staff and per diem contract laborers
Assist Administrator in setting up Medical Staff and General Staff Meetings – take minutes and follow through on recommendations, new projects, etc.
Work with nursing staff to arrange quality assurance meetings; coordinate projects and prepare documentation
Responsible for coordination, documentation, and compliance for the AAAHC accreditation.
Coordinate safety walks, fire drills, employee training
Coordinate quarterly reports including, but not limited to peer review, patient
questionnaires, infection prevention, etc
Oversee preparation of operating room schedules weekly; notify staff and anesthesia of changes as necessary, scheduling scrub techs
Coordinate all outside doctor patient paperwork, work with nursing staff to ensure all required documents have been received
Assist nursing staff to ensure all patient paperwork has been collected weekly
Assist in the maintenance of all equipment – air conditioner, generator, elevator, plumbing and electrical, cleaning crew, linens, oversee parking lot and all unspecified building needs
Credentialing of new physicians and nursing staff
Recording weekly OR fees, manage and collect outstanding balances from both internal and external doctors
Collect and prepare payroll for the Administrator
Liaison between all offices
Coverage for reception desk when needed
Assist in all human resource requirements
Attend seminars as required
Assist Administrator to collaborate and facilitate all special projects at the clinic (i.e. clinic remodel, clinic branding, meeting with possible new tenants)
Regular ordering of Recovery, cleaning, kitchen and office supplies
Assist Administrator other duties as assigned

Key Responsibilities

Scheduling and staffing surgeries and managing calendars for various team members.
Manage and organize files, ensuring all documents are accurately filed and easily retrievable.
Interact with various doctor offices via phone calls and emails with professionalism, demonstrating excellent phone etiquette while addressing inquiries or directing calls appropriately.
Work with administrator on various tasks for AAAHC accreditation.
Collaborate with team members to ensure smooth office operations and assist with any administrative tasks as required.
Perform data entry tasks accurately and efficiently, including typing documents and reports as needed.

Qualifications

Proven experience in an administrative role or similar position is preferred.
Excellent personality management skills as you are a liaison for 25+ employees and doctors
Strong computer literacy skills, including proficiency in Microsoft Office Suite (Word, Excel, Outlook).
Excellent time management skills with the ability to prioritize tasks effectively.
Strong attention to detail and organizational skills are essential for maintaining accurate records.
Ability to work independently as well as part of a team in a fast-paced environment.

Browse All Applicants

Mackenzie Benich

Aesthetic Injector (RN/NP/PA)

I want my patients to feel and look their best. Patient care and safety are my top priority.