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Administrative Assistant (Remote – MST/CST)
JobSnob
Job Info
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Pay range
$50K - $75K
Job type
Full Time
Location
Dallas
TX
Job Description
About JobSnob
JobSnob is the leading national job board and recruiting agency dedicated to the medical aesthetic industry. We connect top-tier talent with aesthetic practices and also provide proprietary practice resources and compensation benchmarking data.
Position Overview
We’re looking for a detail-oriented, tech-savvy Administrative Assistant to support the daily operations of our remote, fast-paced team. This role requires strong organizational skills, excellent communication, and the ability to work independently. Must live in MST or CST time zones.
Key Responsibilities
Communication & Scheduling
- Manage internal and external email and Google Voice communications
- Draft and manage contracts and professional correspondence
- Support social media messaging in collaboration with the team
- Maintain founders’ calendars and coordinate all meetings
- Manage the company’s internal and industry event calendars
Marketing & Content Support
- Maintain the marketing calendar and oversee email campaigns
- Assist with social media content creation and scheduling
- Manage and update user databases
Website & ATS Management
- Post jobs and maintain candidate/client records
- Troubleshoot technical issues and coordinate with developers
- Maintain website content and distribute blog posts
Client Onboarding & HR Support
- Send client agreements and onboarding materials
- Set up new clients in the ATS
- Manage HR tasks, including PTO, holidays, and insurance enrollment
- Support contractor oversight and internal hiring processes
- Maintain the company operations manual
Qualifications
- Previous administrative or operational support experience
- Highly organized with strong multitasking skills
- Clear and professional communication skills
- Proficient in Excel, PowerPoint, and Google Workspace
- Comfortable learning new technologies
- Dependable and self-motivated in a remote setting
- Familiarity with the medical aesthetics industry is a plus
- Ability to work in a role with high visibility and accountability
Benefits
- Competitive salary with bonus potential
- Health insurance
- 401(k)
- Paid time off
- Work with a dynamic team in a fast-growing industry
Location: Remote (Must reside in Central or Mountain Time Zone, U.S. only)
Compensation: $45,000–$55,000 annually + bonus potential
Schedule: Full-Time, Monday–Friday, 9:00 AM – 6:00 PM CST / 8:00 AM – 5:00 PM MST
Reports To: Founders
How to Apply
Please submit your resume and a brief cover letter explaining why you're a great fit for this role.
Key Responsibilities
- Communication & Scheduling
- Marketing & Content Support
- Website & ATS Management
- Client Onboarding & HR Support
Qualifications
- Previous administrative or operational support experience
- Highly organized with strong multitasking skills
- Ability to work in a role with high visibility and accountability
- Proficient in Excel, PowerPoint, and Google Workspace
- Dependable and self-motivated in a remote setting
- Familiarity with the medical aesthetics industry is a plus
Browse All Applicants
Catherine Ebersole
Aesthetic Sales Representative
Innovative and trustworthy I have over five years of experience in the aesthetic industry. I have an incredibly tenacious personality with more grit in my pinky than most! I love this industry and it’s a goal of mine to move into the skincare space.
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Ciarra Wilson
Front Desk Coordinator
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Lexie Wood
Marketing Executive
Hi everyone! My name is Lexie, and I have been working in the aesthetics industry for the past 2 years, and also worked in clinic about 3 years ago! I feel like I have the experience you are looking for, and am really excited about this potential opportunity!
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Geniya Chikovani
Administrative Assistant
I’m a trilingual, multi-faceted professional with extensive experience across sales, operations, and customer success. Throughout my career, I’ve built a reputation as an adaptable leader who thrives on solving problems, improving processes, and supporting both teams and clients with efficiency and care. With a strong foundation in administrative work and a track record of KPI excellence, I’m seeking a flexible remote role where I can continue to make a meaningful impact and contribute to a high-performing team.
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Alaina Moman
Practice Manager
With over 13 years of experience in the aesthetics industry, I bring a diverse skill set that spans hands-on treatment expertise, team management, and professional training. My career has been driven by a passion for both client care and industry excellence, allowing me to lead with confidence, mentor with purpose, and deliver results that reflect a deep understanding of beauty and wellness., In addition to my clinical and leadership experience, I have a strong background in office and administrative operations. This includes scheduling, inventory management, client communications, record keeping, and supporting the overall efficiency and professionalism of the workplace.
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Danielle Tibbetts
Operations Manager
I am a licensed aesthetician with several advanced specialty certificates who managed an entire salon and med spa of over 18 employees. I handled and actively participated in all trainings and educational demonstrations. Prior to this I have been in office management and administrative assistance for about 15 years. I am very driven and self motivated and absolutely love the beauty industry. I keep my aesthetic license active and stay up to date with current trends. I am actively working to reinstate my laser technician license and enjoy having extensive knowledge in all areas of the aesthetic field even when not performing the procedures. I think I would be an excellent fit for this role given my prior experience and education with the industry and administrative roles.
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Emily Stoltzman
Administrative Assistant
I'm Emily, a native Angelino, whose love for Visual Arts has led me to a career in Aesthetics. Outside of the office, I enjoy spending time volunteering at my local animal shelter and relaxing on the beach.
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Caroline Strahan
Administrative Assistant
With a robust background in spa management and a deep-seated passion for medical aesthetics, I bring a wealth of experience in patient care, team leadership, and operational excellence. My tenure in the industry has honed my ability to create welcoming environments that prioritize client satisfaction and foster team cohesion. I am adept at streamlining front desk operations, enhancing patient experiences, and supporting clinical teams to deliver top-tier aesthetic services. Currently, I am seeking opportunities where I can leverage my skills to contribute to a dynamic practice dedicated to excellence in patient care and aesthetic innovation.
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Shavoni Collins
Aesthetic Sales Manager
I’m excited to apply for the Administrative Assistant position at JobSnob. With a strong background in client account management, administrative support, and a solid three years of experience in the medical aesthetics industry, I bring the knowledge, adaptability, and organizational skills needed to thrive in this role., My professional experience spans both consultative and digital sales, where I’ve developed a sharp ability to communicate clearly, manage schedules, support marketing initiatives, and guide clients through onboarding processes with care and efficiency. I’ve worked closely with internal teams and external partners, helping coordinate projects, maintain systems like CRM and ATS platforms, and support content creation for promotional campaigns., What sets me apart is my hands-on experience in medical aesthetics—giving me an insider’s understanding of the language, customer base, and pace of the industry. I am highly organized, confident managing multiple priorities, and thrive in remote environments where visibility and accountability are key. I’m also proficient in Excel, PowerPoint, Google Workspace, and quick to adapt to new tools and processes., I’m enthusiastic about the opportunity to support JobSnob’s mission and contribute to a team that values precision, professionalism, and growth. Thank you for considering my application—I’d love the chance to further discuss how my background aligns with your needs.
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Deborah Marroquin
Practice Manager
With over a decade of experience in the medical aesthetics industry, I bring a proven track record of results in sales management, business development, operations, and strategic partnerships. I have spent my career building high-performing teams, scaling businesses, and creating innovative pathways to growth—across both the clinical and business sides of the industry. I believe I am uniquely qualified for this role because of my ability to drive impact, lead with vision, and empower others to succeed., At Persimmon, I led the growth and development of over 200 registered nurses across Texas, Arizona, and Atlanta. I developed and implemented tailored business training programs and systems that helped providers not only understand how to succeed on a tech platform but how to scale their businesses in a sustainable, brand-aligned way. I also formed strategic partnerships with companies like Massage Envy and Lifetime Fitness, successfully integrating medical aesthetics into corporate wellness offerings—expanding our reach and increasing profitability., My career is also marked by strong achievements in sales and operations. At Elite Body Sculpture, I led a surgical sales team that generated over $1M in revenue in just one month, achieving the highest profit margin in our department’s history with a closing ratio over 60%. I have also led national sales teams in other industries, achieving 120% growth in under six months, and successfully secured over $10M in funding for startups and law firms by leveraging strong banking and business relationships., Beyond results, what sets me apart is my passion for innovation and my ability to lead with empathy and purpose. I am deeply committed to empowering those around me—especially providers—by equipping them with the tools, strategies, and confidence to build successful, lasting businesses. I don’t just believe in growth for the sake of numbers; I believe in creating meaningful, sustainable change for people and organizations., This role aligns perfectly with my values, my skillset, and my long-term vision. I’ve done the work, I’ve led the teams, I’ve built the partnerships—and I’m ready to take this to the next level. I deserve this opportunity not only because of my experience, but because I am prepared to lead with excellence, integrity, and measurable impact from day one.
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Angelic Diaz
Operations Manager
As an experienced administrative professional with a background in medical aesthetics, I bring a unique blend of operational expertise, tech proficiency, and a deep understanding of the industry. In my current role as a Clinic Operations Specialist, I manage vendor contracts, payroll, reporting, and process optimization, all while supporting a fast-paced team. My previous roles have sharpened my skills in client relations, marketing coordination, and leadership across both clinical and corporate environments., I’m highly organized, thrive in remote settings, and am confident navigating tools like Excel, Google Workspace, and various communication platforms. I’m also fluent in Spanish and have experience managing internal calendars, overseeing onboarding, and creating content strategies alongside operations teams. With a passion for aesthetics and a knack for streamlining systems, I’m excited about the opportunity to contribute to JobSnob’s mission and grow with your innovative team.
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Ashley Gilliam
Aesthetic Sales Director/Executive
I don’t have experience working directly in aesthetics but my sister has been with Skinsceuticals as an Executive Manager / Territory Manager and has taught be a lot about the industry. I have been in sales as a Sales Manager and Business Development Manager for almost two decades in the real estate industry in Austin, TX. I am extremely passionate about sales and exceeding goals.
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Kaley Banegas
Administrative Assistant
I currently work as a Lead Wax Specialist and Trainer at European Wax Center, where I’ve gained extensive experience in customer service, client communication, and team support. In addition, I have experience working as both an esthetician and front desk receptionist in a medical spa setting, giving me a strong foundation in administrative duties and patient care. I hold a degree in Communications and Media, which has enhanced my ability to build rapport and create a welcoming, professional environment. I’m excited to bring my client-focused mindset, multitasking abilities, and enthusiasm for the aesthetics industry to a front desk role in a plastic surgery practice.
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Kari Kelly
Practice Manager
I'm a medical aesthetic leader who firmly believes in building a strong team culture and inspiring those around me to provide unparalleled care.
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Sherry Schnooberger
Clinical Nurse
Former Aesthetic Nurse and Business Owner looking for administrative position.
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Claire Buscher
Assistant Clinic Manager
With over a decade of experience in the aesthetics industry, I bring a well-rounded background that spans patient care, sales, social media strategy, and management. My career has allowed me to support both the clinical and business sides of aesthetic practices, giving me a unique perspective on delivering exceptional patient experiences while driving growth and engagement. I’m passionate about staying current with industry trends and helping practices thrive through operational excellence, strategic communication, and personalized care.
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Julia Beddoe
Administrative Assistant
Operations leader with over 10 years of experience in luxury goods and services with a specialized focus in the aestheticsand wellness industries. I am a self driven individual that has a passion for cultivating collaboration and building strong, dependable relationships with colleagues and clients. I have a wealth of knowledge in the administrative and operations fields, including team management, optimizing communication across staff and clientele, streamlining onboarding and training processes, and supporting senior leadership. My approach combines strong attention to detail with a people first mindset, and I believe that a support focused ethos is at the center of measuring success in an administrative role.
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Shalan Westmoreland
Operations Manager
I’m a people-focused leader who also prioritizes achieving business goals through data-driven decisions.
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Brittany McMahon
Operations Manager
I bring over a decade of experience in aesthetics operations management, having overseen multi-site practices with a strong focus on driving revenue, streamlining workflows, and building high-performing teams., I’m passionate about project management, administrative efficiency, and helping teams exceed their goals. On a day-to-day basis, I’ve been responsible for analyzing P&L statements, managing KPIs, optimizing staffing models, developing SOPs, and leading initiatives that improve both patient experience and profitability., Warm regards,, Brittany McMahon
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Cary OBrien
Aesthetic Sales Manager
Hello!, Hope this finds you well. Let me introduce myself, I am the Account Manager for Macrene Actives skincare for Sephora, Neiman Marcus and wholesale accounts for the US, Canada, and the UK. Previously with Pierre Fabre, I was awarded both Manager of the Year, Rookie of the Year and The Presidents Club Award in 2017 for my achievements with Ulta, Walgreens, and wholesale accounts., Throughout my career, I have consistently met or exceeded established goals by developing strategic initiatives that improve market penetration, enhance brand/product identity, and substantially increase profitability, regardless of the economic climate. I attribute much of my success to my tenacious attitude toward business growth via sheer persistence, demonstrated innovation, and the ability to cultivate strong client relationships and strategic partnerships based on trust and industry credibility. These relationships have regularly led to substantial product recognition/loyalty increases due to my focus on product education and customer satisfaction. I also lead, train, and motivate a successful team to achieve above and beyond sales goals., In addition, I have made a name for myself in global sales within the retail, beauty, marketing, and customer service industries, not only for my exceptional sales methods but also for my skills as a manager for the last twenty-five years. Moreover, I have demonstrated excellent motivational and collaborative skills, using my strong work ethic and team-centric attitude to create a healthy work environment that maximizes overall performance. It would be my pleasure to employ my unique work history, effective account development, sales, analysis, and management approach, and distinct knowledge, which will contribute to guiding your company into what I am certain will be a profitable future., Thank you for your time and consideration., All my best,, Cary O’Brien
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Avery Callaway
Administrative Assistant
Hi! My name is Avery Callaway. I am a current medical aesthetician who has 4 plus years in the aesthetics industry. I am looking to further my career and welcoming new opportunities!
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Acacia Baker
Administrative Assistant
I am a seasoned medical aesthetics professional with over 11 years of experience in client relations, practice operations, and digital marketing within the beauty and wellness industry. I have demonstrated proven success in driving measurable growth, including tripling customer reviews through innovative programs and achieving 75% product sales conversion rates in high-end aesthetic practices. With expertise in medical spa operations, CRM systems, patient scheduling, and social media marketing, I bring specialized knowledge of affluent clientele management and aesthetic treatment coordination to enhance practice revenue and patient satisfaction.
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Shelley Hagerty
Administrative Assistant
I am currently an advanced nurse injector looking to transition out of patient facing care, but stay in the aesthetic industry. I am comfortable working independently as well as collaborating with a team. My resume reflects my nursing experience and my management of a medical office. I have prior job experience going back to the mid 1990's in public relations and marketing, which I can provide details if needed. I believe I have a varied array of skills to contribute to a practice looking for someone with experience and attention to detail.
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Caroline Strahan
Front Desk Coordinator
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Sandra Karimi
Aesthetic Sales Manager
I am from Denver, Colorado and currently living in Scottsdale, Arizona! I have worked in Aesthetics in both states for about 7 years. I have also worked in Dermatology and Plastic Surgery. This field is my passion. I have my Masters in Marketing and have done marketing in each one of my roles.
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Grace Gebhardt
Operations Manager
With over 10 years in the medical industry, I have found a passion within the Plastic and Medical Aesthetic specialty. I started early in my career as an administrative assistant, but as my skill and passion grew, so did my positions, responsibility and knowledge. I know every aspect of a practice from the front office to financial management and growth.
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LeAnn Stevens
Administrative Assistant
Job Snob:, I’m very excited to express my interest in the personal assistant position! I believe that my lifestyle, experience, and education make me uniquely qualified for this position., My professional characteristics and experience are summarized below:, • Extensive healthcare clerical experience, • Comfortable working on site and in my home office, • Strong background in anatomy/physiology and terminology (Licensed Massage Therapist), • Broad understanding of aging well naturally (Licensed Esthetician), • Strong belief in natural wellness, current patient of an integrated medicine practice, • Clinical management experience in home care and hospice settings, • Vast knowledge of supplements, oils, and other natural wellness products, • Currently Executive/Personal Assistant to Martyn Redgrave, (Martyn is the retired Chief Administrative Officer for L Brands. Current board Member for Deluxe and multiple volunteer boards, former board member for Francescas and Popeyes.), • Former VP, Human Resources/HR Director/Personal Advisor to Tom Moreland, (He’s the former owner of Saint Jude Healthcare and Iowa Hospice.), • Bachelor of Science degree in HR Management, • High regard for confidentiality and working knowledge of HIPAA regulations, • Handles difficult situations with tact and professionalism, • Experience working across multiple time zones, • Passionately supports my client’s entrepreneurial spirit and business ventures., I look forward to the possibility of supporting your client’s personal and professional goals. My resume is attached for consideration.
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Amanda McMahon
Front Office Manager
I am organized and great at juggling schedules and client info. I have years of marketing, and customer service experience and my eye for detail means you’ll keep everything running smoothly, and my communication style helps create a warm atmosphere for clients. I also have a strong interest in aesthetic treatments and I am extremely comfortable with technology. Overall, I am all about making sure clients feel welcome and have a great experience!
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Taryn Ozanus
Medical Assistant
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Audrey Marx
Administrative Assistant
Dynamic and proactive Senior Administrative Assistant with experience in supporting senior leadership, and managing day-to-day administrative functions. Skilled in calendar management, travel coordination,, and project support, with a strong ability to prioritize and handle multiple tasks in fast-paced, environments. Excellent communication and organizational skills, coupled with a keen attention to detail, and commitment to confidentiality. Proven ability to foster strong relationships with internal teams,, clients, and external stakeholders while maintaining professionalism.
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Sarah Arden Brewer
Administrative Assistant
Im Arden, a Nashville native who loves helping people, keeping things organized & getting the job done efficiently. I have worked as an executive assistant for over 6 years and love it! While I don't have experience in the aesthetics industry, I am a consumer and have an appreciation for it and interest in learning more! In my spare time I love to cook, read and be outside as much as possible. Thank you for your consideration!
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Kristen Wallace
Operations Manager
I am Resourceful and self-sufficient individual with strong leadership and management skills. Known as a go-getter with a hands-on approach to tackling challenges, quickly mastering new, skills, and consistently exceeding expectations. I have been in the Aesthetics business for about 7 years.
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Jennifer Scott
Patient Care Coordinator
Experienced office manager with 11+ years in the aesthetic medical field, specializing in driving sales for cosmetic surgery and injectables. Proven track record in meeting sales targets and generating revenue as Director of Operations. Skilled in building client relationships, negotiating pricing, and securing insurance benefits. Expertise in scheduling complex procedures, managing operations, and leading teams. Experienced in training sales staff, creating revenue reports, and implementing strategies to enhance patient engagement and business growth.
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Daniela Benitez
Practice Manager
Efficient and organized Office Manager with 8+ years of experience in leading successful daily business operations for a prominent dermatology practice. Excellent customer care abilities and strong leadership skills to motivate the team. Proven track record of reducing operational costs, while providing the best quality offerings and following company standards.
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Ilksen Kirmizi
Administrative Assistant
This is in response to your ad for the Administrative Assistant you have listed. Given my qualifications and work experience in reputable clinics and hospitals, I am confident that I will be able to contribute much to your esteemed company if given an opportunity. I am attaching my resume with this application for your perusal., My background includes a strong foundation in quality patient care in both clinics and hospitals, EMR systems, HIPAA and OSHA compliance. As a result, I would quickly become a productive member of your team. I excel at prioritizing tasks, collaborating with peers and management teams, and encouraging effective communication and organizational procedures., Please review these experiences, which show I can contribute to the success of your team and clients:, Highly organized with strong multitasking skills, Clear and professional communication skills, Proficient in office software like Microsoft Office Suite, data entry, and record keeping, Managed patient records, scheduled appointments, and coordinated with medical professionals at various clinics and hospitals., Scheduled and confirmed hundreds of appointments, ensuring patients receive timely care., Providing general support throughout the departments as needed., My enclosed resume provides my skills and accomplishments. My passion for patient care, combined with my proficiency in electronic medical records and scheduling, make me a strong candidate for the role of administrative assistant. I look forward to setting up a phone interview to discuss this in greater detail.
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Gina M Varvelli
Administrative Assistant
With more than a decade of experience in office management, customer service, and administrative support, you can have confidence in my skills and professionalism to ensure the smooth day-to-day operations of your organization., I am also a Licensed Aesthetician, with over 15 years experience in the industry. I believe the combination of the two would be a perfect fit for your organization! I absolutely love this industry, and in particular the services JOB SNOB provides, Thank you for considering my resume. I am eager for the opportunity to contribute to JOB SNOB, and prepared to discuss how my skills align with this role., I understand you are looking for a new hire in the CMT or MST time zones, however, I can make myself available and flexible while in the EST time zone., Best Regards,, Gina Varvelli
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Hayden Danyo
Aesthetic Sales Director/Executive
My name is Hayden. I currently have pharmaceutical sales experience but want to break into the aesthetics industry, as it is something I am very passionate and interested in. My most relatable work experience has been an intern at a hair restoration facility as well as a virtual pharmaceutical sales rep at an ocular pharmaceutical company. Both have taught me how to interact with healthcare providers and sell products.
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