Administrative Assistant (MT/CT REMOTE)

About JobSnob

JobSnob is the leading national job board and recruiting agency dedicated to the medical aesthetic industry. We connect top-tier talent with aesthetic practices and also provide proprietary practice resources and compensation benchmarking data.

Position Overview

We’re looking for a detail-oriented, tech-savvy Administrative Assistant to support the daily operations of our remote, fast-paced team. This role requires strong organizational skills, excellent communication, and the ability to work independently. Must live in MST or CST time zones.

Key Responsibilities

Communication & Scheduling

• Manage internal and external email and Google Voice communications
• Draft and manage contracts and professional correspondence
• Support social media messaging in collaboration with the team
• Maintain founders’ calendars and coordinate all meetings
• Manage the company’s internal and industry event calendars

Marketing & Content Support

• Maintain the marketing calendar and oversee email campaigns
• Assist with social media content creation and scheduling
• Manage and update user databases

Website & ATS Management

• Post jobs and maintain candidate/client records
• Troubleshoot technical issues and coordinate with developers
• Maintain website content and distribute blog posts

Client Onboarding & HR Support

• Send client agreements and onboarding materials
• Set up new clients in the ATS
• Manage HR tasks, including PTO, holidays, and insurance enrollment
• Support contractor oversight and internal hiring processes
• Maintain the company operations manual

Qualifications

• Previous administrative or operational support experience
• Highly organized with strong multitasking skills
• Clear and professional communication skills
• Proficient in Excel, PowerPoint, and Google Workspace
• Comfortable learning new technologies
• Dependable and self-motivated in a remote setting
• Familiarity with the medical aesthetics industry is a plus
• Ability to work in a role with high visibility and accountability

Benefits

• Competitive salary with bonus potential
• Health insurance
• 401(k)
• Paid time off
• Work with a dynamic team in a fast-growing industry

Location: Remote (Must reside in Central or Mountain Time Zone, U.S. only)

Compensation: $45,000–$55,000 annually + bonus potential

Schedule: Full-Time, Monday–Friday, 9:00 AM – 6:00 PM CST / 8:00 AM – 5:00 PM MST

Reports To: Founders

How to Apply

Please submit your resume and a brief cover letter explaining why you're a great fit for this role.

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