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Senior Surgical Coordinator / Assistant Manager
Job Info
Job Description
A high-end plastic surgery practice in Orange County is seeking a Senior Surgical Coordinator / Assistant Manager to oversee surgical coordination, administrative operations, and team performance.
This is a senior-level role for someone with strong direct experience in high-end plastic surgery. The right candidate must be able to host virtual surgical consultations independently, understand patient goals, review patient photos and case details with the surgeon, translate the surgeon’s recommendations into accurate quotes and clear next steps, follow up with quoted patients, and help move appropriate candidates toward booking.
This role also requires leadership. The person in this position will supervise administrative staff, enforce standards, improve consistency, strengthen follow-through, and bring a higher level of ownership, accountability, and operational discipline to the practice.
This is not a basic coordinator role. It is for someone mature, organized, sharp, and experienced enough to lead both the surgical coordination process and the day-to-day administrative side of the practice.
Key Responsibilities
- Host virtual surgical consultations independently
- Translate the surgeon’s recommendations into accurate quotes, scheduling next steps, and case coordination
- Train, coach, and correct staff on communication standards, patient handling, workflow, and daily execution
- Serve as the operational bridge between the surgeon and the administrative team
- Monitor scheduling flow, quoting flow, and patient coordination flow for accuracy and efficiency
- Oversee day-to-day office workflow and administrative operations
Qualifications
- Minimum 5 years of direct experience in high-end plastic surgery is required
- Experience with CRM, EMR, scheduling software, and office systems used in plastic surgery practices
- Strong experience with surgical coordination, quoting, consult follow-up, and surgery scheduling
- Demonstrated ownership, accountability, and strong follow-through
- Strong organizational skills, attention to detail, and operational discipline
- Comfortable supervising staff, addressing weak performance, and enforcing standards
Benefits and Other Compensation Notes
- Compensation considered based on direct high-end plastic surgery experience, leadership background, and overall fit.
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