Patient Coordinator

Patient Coordinator

Full-Time | On-Site | Woodbury Long Island, NY

About Our Practice

Our well-established Cosmetic Surgery and Dermatology practice specializes in discerning, world‑class aesthetic care delivered in a full-service, luxury environment. Our board-certified surgeons and specialists provide a refined, personalized experience for patients seeking the very best in surgical and non-surgical enhancement. We are seeking an exceptional Patient Coordinator who embodies sophistication, warmth, and meticulous professionalism.

About the Role

As our Patient Coordinator, you will curate a seamless, elevated experience for each patient — from initial consultation to final pre-operative‑operative visit. You will blend hospitality with clinical coordination, guiding patients with poise, confidence, and discretion. This role is ideal for someone with proven experience in a luxury medical setting who delivers white‑glove service utilizing exceptional communication skills.

Key Responsibilities

• Serve as the primary concierge for surgical patient communications
• Welcome patients with a polished, upscale service approach that reflects our brand values
• Educate patients on procedures, recovery timelines, and surgeon recommendations with clarity and confidence
• Arrange pre-operative dates, pre-surgical clearances, and surgery dates
• Present customized plans, review pricing and financing options with sensitivity and professionalism
• Ensure all medical documentation and consents are impeccably prepared and organized.
• Coordinate with insurance billing team to ensure timely and effective approval and claim processing.
• Manage the patient journey, anticipating needs and ensuring they feel supported every step of the way
• Collaborate closely with surgeons, physician assistants and clinical providers to ensure a smooth and luxurious experience
• Assist with curated patient content such as testimonials, photography coordination, and VIP follow-up
  

Qualifications

• Experience in luxury plastic surgery, dermatology, aesthetics, or a premium hospitality environment (3+ years preferred)
• Exceptional communication skills with a calm, polished, and refined presence
• Outstanding organizational skills and unwavering attention to detail
• Confidence guiding patients through procedure options, pricing, and scheduling
• Ability to maintain confidentiality and discretion at all times
• Proficiency with EMR/EHR systems, scheduling software, and Microsoft Office
• Bilingual (English/Spanish) highly preferred for elevated guest experience
  

What We Offer

• Competitive salary and performance-based incentives.
• Comprehensive benefits package.
• Opportunities for professional development and growth.
• A collaborative and innovative work environment.
• The chance to work with a leading brand in the luxury aesthetic space